Create a newsletter from a template in Adobe InDesign

To the uininitiated, creating a newsletter from scratch in Adobe InDesign may be a daunting task. However, using one of Adobe’s predesigned templates makes it an easy task. Here, we’ll show you how you can create your own newsletter with an InDesign template.

  1. Launch Adobe InDesign.
  2. On the Menu bar, click File, click New, and choose Document From Template…
    The available template folders appear. Note: If you have trouble finding the Templates, on a PC they are located in C:\Program Files\Common Files\Adobe\Templates\InDesign. On a Mac, they can be found at [hard drive] | Library | Application Support | Adobe | Templates | InDesign.
  3. Examine the contents of the folders and select a design. (The Newsletters folder and the Community Newspaper folder both contain good newsletter templates.)
  4. To save the document as an InDesign document instead of a template, click File, click Save As…
  5. In the dialog box, name the file and save it.Now, you are ready to enter your own material.

How to Replace Template Text with Your Own

The layout is all ready. All you need to do is replace the template’s text and images with your own. Here’s how to replace the text.

  1. To delete the current text while leaving the layout, click the Type tool type tool. Click anywhere in the text body.
  2. On the Menu bar click Edit, click Select All. Press the Delete key to remove the existing text.
  3. Add your own text in one of three ways: by typing it in, by importing existing text, or by pasting existing text:
    1. To type directly into the text frame, click the Type tool, click in the text frame, and start typing.
    2. To insert text from an existing file:
      1. Click the Type tool and click in the text frame.
      2. On the Menu bar, click File, click Place. Navigate to the text file you want to insert and click the file name. Click Open. The new text will flow into the existing text frame (or set of connected frames), but it will probably not be formatted as you want. See “How to Format Text,” below.
    3. To replace existing text by pasting:
      1. Copy all the text you want to insert.
      2. Click once in the body of text with the Type tool.
      3. On the Menu bar, Click Edit, Select All.
      4. Press Delete to delete the text.
      5. On the Menu bar, click Edit, Paste.

How to Format Text

If you have used Microsoft Word, WordPerfect, or a similar word processing application, you will probably be comfortable using basic formatting buttons in the Control panel at the top of the page. However, you may want to to save time by applying the easy-to-use, predefined paragraph styles that InDesign provides.

To format a heading or other piece of text using a predefined paragraph style:

  1. To open the Paragraph Styles panel, on the Menu bar, click Window, and click Paragraph Styles.
    The Paragraph Styles panel appears in the panels area on the left:
    Paragraph Styles
  2. Activate the Type tool and click once in any paragraph.
  3. Click a desired style in the Paragraph Styles panel. Try out different styles by clicking their names in the Paragraph Styles panel.
    Note: If, after applying a style, you see the style listed with a + in the Paragraph Styles panel, hold down Alt with Shift (Windows) or Option with Shift (MacOS) as you click the name of the style. This will remove unwanted formatting.

How to Replace a Template Image with Your Own

InDesign templates come with some images already in place, but in most cases you will want to use your own. Here is how to replace the existing images with your own.

  1. Click the template’s image with the Selection tool Selection Tool .
  2. On the Menu bar, click File, click Place. In the window, navigate to the desired Image file on your hard drive. Click the file name and click Open.
    The image appears, but it may be stretched out of proportion.
  3. To fit the image proportionally within the frame, on the Menu bar, click Object, click Fitting, and click Fit Content Proportionally or Fill Frame Proportionally.

How to Make Layout Modifications

To change the size, shape, or placement of a text or image box, click the Selection tool Selection Tool  and click the text box you want to reshape. Use the tiny square “handles” on the borders of the text box to reshape the frame.

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