3 InDesign Shortcuts

1. In Word, we switch from Print Preview to Normal or Web Layout View by clicking on icons. In InDesign, when you would like to see how your document looks without the margins, column guides, etc. showing, there is an easy way to accomplish this.

Here is a sample document with all the guides showing:

Page with Guides


Now, at the bottom of the toolbox, there is a tool that looks like this:


Press and hold your cursor on this tool and you will see:

Preview Menu


Choose the Preview option and you will see (Normal shows all the guides and margins):

Clean Page

This gives you a much better idea of what your final project will look like.

HOWEVER, a much faster way of doing this is to simply press the letter “W” on your keyboard. It toggles back and forth between Preview and Normal modes. 🙂


2. If you are one of those people (like me) who type two spaces after a period, there is a very quick way to convert the two spaces to one: With any tool selected, hold down the control key and press the “F” key. This is equivalent to the “Find” key in Word. You will see the following:


With your cursor in the cell after: Find what, type two spaces. Nothing appears, but there are spaces in the cell. Press the Tab key to advance to the next cell and type one space. Click on the FIND button and then the CHANGE ALL button. InDesign will tell you how many instances of two spaces are changing to one space. Cool!


3. Creating an album or a yearbook or possibly a page of illustrations or graphics? As of CS5, there is a quick and very cool way to place multiple objects at the same time. The one preparation you will need to do is to put all your pictures, illustrations or graphics that you want to use in one folder.

From InDesign, go to File and Place just as you would to place objects the traditional way. Locate the folder that your objects are in and open it. Now select the files you want to include. Remember that you can use the control key if the items are non-contiguous or the shift key for contiguous items. Click Open or hit Enter.

Here is the “tricky” part. You have a loaded icon now. Press and drag a selection over the part of the page you are putting the pictures in, but DO NOT let go of your mouse button. While holding it down, press the up arrow key to add rows to your placement and press the right arrow key to add columns. To reduce the number of rows or columns, use the down and left arrow key. When you release your mouse, you will have each space filled in with a different picture. These spaces can be modified using the selection key. Could look something like:

Modified:                                                                   Not Modified:









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