No Print Day — November 18th — And a paper saving tip!

The Bloomington Professional Council has named November 18th, 2010 No Print Day. This is a day that staff are urged to avoid printing documents, and think about how they could avoid printing in the future.

Of course, you must print eventually, so here’s a quick and easy way to save paper when you do.

When printing out a multi-page document, most of us are familiar with how to print on both sides.  But did you know you can print multiple document pages to a single sheet of paper?  Here’s how(your printer might vary these instructions):

1) Open the Print dialog box of your application (Usually, from the Menu bar click File->Print)

2) Select the printer you’re using.

This next step might vary depending on your application and printer.  In Microsoft applications, the button is named Properties. In Adobe applications, you might have to click the Setup button, and then click Preferences to see the same dialog box.

3) Click Properties.

The printer dialog box appears. This dialog box is part of the printer itself and will vary based on the model of your printer.  These instructions are for an HP printer. We’ll set up the document to print multiple pages on a single sheet.

4) Click the Finishing Tab. On the Mac this is generally on the Layout page of the printer settings. This is where we can work with paper-saving options.

5) To print on both sides of a sheet of paper, click the “Print on Both Sides” checkbox.

6) To print multiple pages on a sheet, under “Pages Per Sheet”, click the drop down box, and select the number of pages you want on a single sheet.  Keep in mind that as you add pages to a sheet, the text will get smaller and harder to read.

You can see a preview of what your page will look like on the right side. You can further adjust options based on whether you want the page rotated, and what order you want the pages to be arranged.

This is a great way to save paper when you absolutely have to print, but in the spirit of No Print Day, think hard about whether you really need to print that document.

Leave a Reply

Your email address will not be published. Required fields are marked *