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Google at IU

The Google at IU homepage.

Google at IU homepage.

IU students, faculty, and staff have access to yet another online collaboration tool. It’s Google at IU! You might wonder why you should use Google at IU instead of Box.iu for collaboration and storage. Frankly, it’s a matter of personal preference. You’ll find that both services have their pros and cons, so I suggest experimenting to see what works for you.

Understanding your Google at IU account

If you have a personal Google account things can get a little bit confusing once you set up your Google at IU account. First, make sure that your personal Google account and your Google at IU account are separate. Any institutional data you have should be stored in the IU account and not your personal account. Read about institutional data in this IU Knowledge Base (KB) document, and get tips on managing the separate accounts from this KB doc.

To access Google at IU, log in to google.iu.edu and authenticate with your IU username and passphrase. You can also log directly into Google from your browser or mobile app with your username@iu.edu email address. From there, you’ll be directed to the CAS login page. Note that this address is different from your @iub, @iupui, @iuk, etc. email.

Now that you’re logged in, let’s talk about the apps you can use. Read the rest of “Google at IU” »

Mobile apps to use at IU

Illustration of hand using touch screen to access app icons.

The best way (as a rule) to interact with an online service on your smartphone or tablet is to use an app designed specifically for that service. University Information Technology Services (UITS) has some app recommendations to help you get the best experience when accessing IU systems. Here’s the rundown.

  • As of February 2, 2017, CAS logins for all IU faculty, staff, student employees, retirees, and affiliates require Two-Step Login (Duo). This means you’ll use the Duo Mobile app to access IU systems. Watch this video to see how the app works.
  • I’ll include  Adobe Connect Mobile in this post because IU still uses Connect for conferencing and collaboration. However, the service goes away on August 31, 2017.  Learn about the replacement for Adobe Connect in the next section.
  • Zoom is IU’s new collaboration tool, and IT Training has already adopted it to deliver webinars and online workshops. Zoom’s mobile app is available for iOS and Android. Use it to attend our webinars, but stick to the desktop app for interactive workshops. For best results, enter the event URL in your device’s web browser. You’ll be redirected to the Zoom app where you’ll join the webinar. Learn all about using Zoom in this IT Training webinar.
  • IU’s Unicom service is another option for communicating and collaborating. Read this KB doc to learn how to use Skype for Business/Lync on your mobile device.
  • Access your IU Box files and folders from a mobile device with the Box app. There’s an app for iOS, Android, Windows, and Blackberry. Log in using the Single Sign-on (SSO) option and your IU email address. You’ll be sent to the CAS authentication page.  There’s more about logging in to the app in this IU Knowledge Base (KB) document. You can also access the Box mobile site (box.iu.edu) with your device’s browser, but it offers limited functionality.
  • Canvas in a browser on your device is okay, but the interface can get a little unwieldy. The Canvas mobile app shows a simpler, more manageable view. Some Canvas features are not available in the app. Check this list to see what’s supported in the different operating systems.
  • Google at IU offers a variety of productivity and collaboration tools for use by IU students, faculty, and staff. The service’s mobile apps for Android and iOS include Google Drive, Google Docs, Sheets and Slides, Google Calendar, and more. Find out how to access your Google at IU account from this KB doc.
  • Looking to access IUanyWare while on the go? Download the Citrix Receiver and follow the instructions in the KB for getting connected. You can use IUanyWare with iOS, Android, Blackberry, Windows, and Chrome devices. Learn more about IUanyWare in this KB doc.
  • One.IU is your portal to all things IU. It’s optimized for use in your mobile device’s browser. iOS users can also access One.IU via the IU Mobile app.
  • If you’re on the Bloomington campus at night and don’t feel safe walking home, use the TapRide app to contact the Safety Escort service. Safety Escort is an IU-sponsored organization staffed entirely by IU students. The app is available for iOS and Android devices. You can also call 812-855-SAFE to arrange a pickup.

Be sure to check out Using your mobile device at IU for more tips on getting around online with your smartphone or tablet.

Got a favorite app? Comment and tell us about it.

 

20 Apps for Teachers and Students

title image stating '20 apps for teachers and students"

Tablets are everywhere! And mobile technology is becoming a bigger and bigger thing. Most places on campus are already wired and ready to go, so students can begin using their tables alongside computers. I’ve scoured the internet for some of the top iPad applications that are great for teachers and students! Here are 20 amazing apps… Read the rest of “20 Apps for Teachers and Students” »

Creating a Survey with Google Drive

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Google Drive is a service that allows you to create documents (spreadsheets, word processing, slide shows, etc.) in the cloud. I talked about how Google Drive plays into the cloud storage landscape at IU in the article Pros & Cons of Using Different Types of Cloud Storage at IU. Today, we will be looking into one of the most powerful features of Google Drive, Google Forms. With a form, you can create surveys that include logic branching, unlimited questions, and unlimited surveys. The surveys you can create using Google Drive are completely mobile-friendly and store their data in a spreadsheet that can be easily downloaded and analyzed with a spreadsheet application like Microsoft Excel.

Before we dive into the content of the post, I would like to remind you that Google Drive is not approved for institutional data storage. It does have some really handy features, but it cannot be used for storing data that is a part of the day-to-day operations of Indiana University. To learn more, see the following articles:

That said, let’s explore how to use Google Drive to create an online survey!

Read the rest of “Creating a Survey with Google Drive” »

Cloud spreadsheets — not ready for statistics?

More of our computing lives are shifting to “the cloud” — organizations are seeing some costs savings, users are seeing more convenience, collaboration, and mobility advantages. But the shift may not be for everyone, yet. For instance, folks who are trying to do statistics using cloud-based spreadsheets — Google Docs, Excel Web App, Zoho Sheet were examined and all were found somewhat lacking, at least according to one study.

via John Walkenbach’s Spreadsheet Page
Read the rest of “Cloud spreadsheets — not ready for statistics?” »

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