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Archive for June, 2010

Recording of Creating a Course Packet with Acrobat Scanning Tools

If you missed this presentation from the 15th, here is the recording. In this session we covered how to create a simple course packet with Acrobat scanning tools. I covered Fair use, PDF optimization and security, and even covered some Accessibility issues. Enjoy the presentation here:

Creating a Course Packet Using Acrobat Scanning Tools

In this session, you will learn how to efficiently create a course packet for your class. You will gain an understanding of how fair use allows you to make use of copyrighted materials for education and what limits exist to what you can use. You will then learn how to use Acrobat to scan your documents directly into a PDF, and how to quickly and easily correct scanning mistakes. Additionally, this session will teach you how to secure your PDF to protect it from unwanted changes and unwanted eyes.

Who should watch this presentation?

  • Any instructor who has to create course packets for a class manually
  • Anyone who’s looking for a better scanning application

What we will cover:

  • What is Fair Use and how can I use it in my class?
  • Using Acrobat as a scanning application
  • Using the Acrobat optimizing tools to improve a scanned document
  • Securing a PDF for a classroom environment agreement extended!

IT Training & Education is pleased to announce that our agreement with to provide their video training library and exercise files to IU students, faculty and staff has been extended. We’ll have a full announcement later on, but we wanted to assure our users that they could continue to access the content past the original end date, which was June 30th.

So enjoy the content, and we’ll have more information soon.

You can access the content here:

IT Training Live – Dreamweaver Spry Recording

If you missed the presentation this afternoon, never fear, you can view it online at your convenience here:

Dreamweaver: Increasing Web Site Interactivity Using Javascript and Spry Recorded Presentation

The web is now a fairly mature entity, and people’s expectations about web page features keep increasing as well. Thanks to almost ubiquitous access to broadband connections, web page features that were impossible to provide five years ago, like video, are now possible. The use of Javascript, a programming language built specifically for the web, continues to increase in popularity. Javascript is used to create rich user interface elements and interactions impossible to provide using just HTML/CSS. Dreamweaver CS4 now provides some tools to easily incorporate Javascript-enhanced features in your web pages. In this session, we will begin exploring the world of Javascript within Dreamweaver to include some basic user interface features.

Who should watch this presentation?

  • those with a solid understanding of HTML and CSS and who want to take their skills to the next level
  • those who have a general interest in web site development

What we will cover:

  • Why HTML and CSS are (sometimes) no longer enough
  • What is Javascript? and what can it do for your users?
  • Dreamweaver + Javascript = Spry
  • Including Spry elements on your pages
  • Getting data into Spry via HTML data sets
  • Potential issues when using Javascript
  • Where to go from here

IT Training Live Recorded Presentation — PDF Portfolios in Acrobat 9

My deepest apologies to anyone who was hoping to see this presentation as it happened.  Unfortunately, technical issues kept me from broadcasting it normally.  But I have recorded it separately, and now you can watch it at your convenience.

IT Training Live — PDF Portfolios in Acrobat 9

In this presentation I take you through the basics of PDF Portfolios. The PDF Portfolio is a type of PDF that allows us to store many different file types like videos, word processing documents, spreadsheets, PDFs and others, all while retaining their original file types.  You can preview many of the types within the Portfolio(some without having their native applications installed), but you can always open the files in their original applications to view them.  You can also extract the files and use them elsewhere.

The presentation runs for about 20 minutes since it was recorded without interaction of an audience.  If you have any questions, please comment on this post, and I’ll answer them as quickly as possible.

Easy Fix for Older Sony Vaio Computer With Small C Drive

I have always liked Sony computers, and because they have performed so well for me, I have advised other members of my family to purchase computers from the Sony Vaio line. These systems usually last forever, and they are great for video editing and working with multimedia.

Unfortunately, older Vaios almost always have a partitioned hard drive, and the C drive may not be large enough to handle all the automatic updates and patches that accompany much of the newer software on the market. It can be very frustrating if you have lots of hard drive space left on your D drive, but you can’t defrag your system or do a system restore because you don’t have enough space on your C drive.

A number of forums advise users to delete unused applications and files from the C drive or to move them to the D drive. This doesn’t always solve the problem, though, since many updates will automatically be installed on the C drive, so it fills up again before you know it.

There are a number of ways to fix this problem. Since I didn’t want to spend a lot of time or effort on these older machines, I recently did a little research to find the quickest and easiest way possible to resolve this issue. Since I know there must be others out there who would love to keep that old computer running for just a little while longer, I decided to share this information.

This is how I fixed the problem in less than an hour.

  1. I found a free download of Partition Magic 8 on the web. If you can’t find a free version, keep searching. There are some out there. I found mine by searching YouTube.
  2. I downloaded this software to the machine I wanted to fix. The serial number that was needed to activate the program was included in a folder called “Documentation and Serial” in my download, but I didn’t realize this until later. Instead, I Googled the terms “serial number for Partition Magic” and found a posting that provided a serial number, and it worked.
  3. I opened the newly installed program and used the option “Redistribute free space” which is located in the Pick a Task panel on the left side of the screen.
  4. When prompted, I indicated which two drives I wanted to include when redistributing the free space (C and D).
  5. I let the program do its magic. It took about 15 or 20 minutes to finish the task, and now the Sony Vaio has enough free space on the C drive to handle all of the pesky updates and patches that are thrown at it.

Adobe Premiere Pro CS4 User Interface

The Adobe Premiere Pro user interface can be intimidating for those just getting started with this application. While UITS IT Training & Education at Indiana University offers a fantastic STEPS workshop that will teach you how to create professional looking movies with this video editing package, participants who have never used an Adobe application before will feel more confident coming in to the workshop if they view the following tutorial first:

Becoming Familiar with the Adobe Premiere Pro CS4 User Interface

Since most of the other Adobe apps have a similar look and feel, this short video can also be useful for those getting started with Photoshop, After Effects, Flash, Illustrator, etc.

Premiere Pro Welcome Screen


Reducing PDF File Size – Kicking off a Month of Acrobat at IT Training & Education

Starting one week from today and continuing for the next 4 Tuesdays after that, IT Training & Education will be presenting a variety of Acrobat topics.  In the video at the bottom of this blog post, we will cover how to reduce the file size of a PDF, but check out the rest of our topics:

June 15th 1:30 – 3:00pm (online) – Using Acrobat Scanning Tools to Create a Course Packet – In this session, I will cover how to use Acrobat scanning tools with a simple course packet as an example.  However, these skills can translate to anyone who needs to scan in and work with documents.  We’ll cover Fair Use, how to scan in Acrobat, optimizing the scanned document, adding a watermark, and securing the document. Check for details and to sign up for an e-mail reminder.

June 22nd Noon-1pm (Online and in person in IUB CG2063) – PDF Portfolios in Acrobat 9 – In this session, I’ll show you how to store a myriad of different file types(Word, Excel, video, audio, graphics, and more) into a single PDF Portfolio, which can be read by Acrobat Reader which can extract the original files, and retain their original formats. This PDF Portfolio can be used to e-mail a package of documents without zipping, or adding multiple attachments to one document. This session will be both online and available in person. Check the links to sign up for an e-mail reminder.

June 29th – 1:30-3:30pm (IUB Library IC103 – This session is only available on the IUB campus) – Acrobat 9: Enhancing Electronic Documents (click link to sign up) – In this session, I’ll take you through the basics of putting together a single long PDF document from a group of other individual documents.  We’ll cover page numbering, features like links, security, and accessibility.  Anyone putting together a large document (like a dissertation) should take notice.

July 6th – 1:30-4:30pm (IUB Library IC103 – This session is only available on the IUB campus) – Acrobat 9: Forms for Data Collection(click link to sign up) – If you’ve ever needed to convert a paper form into an electronic form, or needed to take a quick electronic survey, then this workshop is for you.  In this session, we’ll learn how to create a PDF form, which will allow you to gather data quickly and effectively, and retrieve the data in a standard format to move to your database of choice.

July 13th – 1:30-3:00pm (online) – Send and Collaborate Live with Acrobat 9 – Finally, in this session, I’ll cover how to create a workspace in Acrobat with up to 3 people that you can use to comment on and markup a shared PDF in realtime.  We’ll also look at some of the tools available on  Click here to sign up for an e-mail reminder.

And finally, to whet your appetite for Acrobat, I’ve created this video to show you a quick and easy way to reduce your PDF file size.  The PDF format stores graphics, fonts and text, so it can create large files.  In some cases, this method can reduce your PDF size by 25%. Enjoy, and I hope to see you at some of our training sessions over the next 5 weeks.

Using Acrobat 9 to Reduce the File Size of your PDF

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