Changes to IT Training Certificate Series

Preview of Canvas course module.
Preview of Canvas course module.

We’re changing how the IT Training Certificate Series works. Keep reading to learn more.

The first thing you need to know is that you can no longer sign-up for an IT Training Certificate. That doesn’t mean the series is going away; it’s just moving to a new format. In Fall 2017, content from our workshop-based Certificate Series will be available in Canvas courses. When you’ve completed all requirements in the Canvas format, your certificate will be issued.

If you’ve already started work on a certificate, you can register for the appropriate workshops that are offered this summer, or take them as Canvas course modules in the fall. So while the delivery method of the series is changing, the content and benefits are the same. As a reminder, here are some facts about the IT Training Certificate Series:

  • Earning a certificate from IT Training is a great way to enhance your skills in areas like Microsoft Office, web development, and creating graphics.
  • You’ll take a series of related IT Training workshops designed to build your skills in applications or topics in a comprehensive way.
  • After you’ve attended all of the workshops in a series (within a one-year period), you’ll earn your certificate.
  • In the new format, you’ll be able to “test out” of topics you’re already familiar with.
  • At the end of the Canvas-based training, you’ll take a quiz before receiving your certificate.

Find a list of Certificate Series offerings on this page, and please contact us if you have questions or suggestions.

 

New Look and Functionality for Box at IU

Box logo

A simpler, more user-friendly interface is coming to Box at IU.  Last fall, you were able to preview the new interface with a choice of going back to the legacy system if you weren’t ready for the change.  On May 25th, the new interface will be the only option.

New features include:

  • a cleaner look
  • keywordless search
  • copy-paste of files and folders
  • the ability to reset your home page to display just your favorite files and folders
  • faster uploading, accessing, and editing of content
  • ability to sort all files by name, date, or size from directly within the file list headings
  • ability to search and filter documents by type, size, time, owner, and metadata directly from the search bar

Hopefully, these changes will enhance your productivity as you collaborate and share at IU.  For tips on getting the most out of Box at IU, check out these IT Training Tips Blog articles, and the collection of help documents in the IU Knowledge Base (KB). Watch the video embedded below for a quick overview of Box’s new features.

 

Your Options for Storing and Sharing Documents Online at IU

Illustration of cloud computing.

As a member of the IU community, you have some great options for online document storage, sharing, and collaboration. This post will give you an overview of Box at IU, Google at IU, and Office 356. Visit the IU Knowledge Base (KB) to see a full comparison chart for the three services.

Box at IU

With Box at IU, you can collaborate with people at IU and elsewhere on documents, spreadsheets, presentations, and more. Storage on Box at IU is unlimited, the maximum file size is 15 GB, and you can upload any file type. This service is a best for general purpose file storage and sharing.

Box at IU is acceptable for storing data classified as Restricted. This type of data may not be accessed without specific authorization. Two examples of Restricted data are a student’s grades and the home address of an employee. Learn about the different types of institutional data on this page.

With Box, you can edit Microsoft Office documents in your browser using Office Online, or open documents with your desktop Office applications. Box for Office Online automatically saves files as you work, and each auto-save creates a new version.  Box retains the 100 most recent versions of your Office documents.

Google at IU

 

Google at IU is similar to Box at IU. Storage is unlimited, and you can share and collaborate with both IU and non-IU colleagues. The maximum files size is 5 TB, and Restricted data is permitted here.  With this service, you’ll use Google Docs, Google Sheets, and other Google applications. Your file storage is on Google Drive. Google also offers version control for your documents.

Groupspaces is a useful feature that might make Google at IU the preferred choice for those involved in projects, committee work, organizations, and group activities. With Groupspaces, you get template consisting of a Group, a Calendar, and a Site. Watch this IT Training webinar to find out to get started with Groupspaces. Check out this post for more info on Google at IU.

Office 365

Office 365 is similar to the other services, but it offers only 1 TB of storage and a maximum file size of 10 GB. University-Internal data is permissible on this service. This data may be accessed by eligible employees and designated appointees of the university for purposes of university business. This type of data is a level below the Restricted category.

There are a few downsides to Office 365 including:

  • You cannot transfer ownership of files to another person.
  • There is no commenting feature for files and folders.
  • It doesn’t allow group accounts.

About Accessibility

If you’re concerned about accessibility, be aware that Google at IU and Office 365 may not offer the best experience for people with disabilities. Box, on the other hand, offers an accessible interface (https://a.box.com) that might be easier to use, but it only provides a subset of service’s features.  Keep your audience in mind when choosing a collaboration tool.

Making a Choice

In the end, the tool you use is a matter of personal preference, so be sure to check the comparison chart in the KB. You will likely end up using more than one of these services during your time at IU.

#TakeTheOath

AOL, Yahoo, Verizon, The Huffington Post – more than 25 media and technology brands including these will merge under a new unit called Oath this summer, as AOL CEO Tim Armstrong confirmed via Twitter on April 3.

What exactly is Oath?  Verizon plans to heavily-invest in Oath, and have AOL and Yahoo become sort of the ‘core’ of the unit.  AOL and Yahoo will remain AOL and Yahoo, but act underneath the Oath entity.  Basically, this is a rebranding strategy.  Telecom analyst Jeff Kagan states that “Verizon is transforming itself into a marketing company that uses its wireless assets to reach customers.”  The merger will give Verizon access to Yahoo’s users, of which 60% are mobile users.

Oath’s website states “someone snitched,” meaning the name was supposedly leaked.  The site also says their goal is to “build brands that people love.”  Now we just have to wait until summer for the true reveal.  Will you #TakeTheOath?

Sources:

 http://www.technewsworld.com/story/What-Is-Verizon-Promising-With-Its-New-Oath-84434.html

http://corp.aol.com/oath

Google at IU

The Google at IU homepage.
Google at IU homepage.

IU students, faculty, and staff have access to yet another online collaboration tool. It’s Google at IU! You might wonder why you should use Google at IU instead of Box.iu for collaboration and storage. Frankly, it’s a matter of personal preference. You’ll find that both services have their pros and cons, so I suggest experimenting to see what works for you.

Understanding your Google at IU account

If you have a personal Google account things can get a little bit confusing once you set up your Google at IU account. First, make sure that your personal Google account and your Google at IU account are separate. Any institutional data you have should be stored in the IU account and not your personal account. Read about institutional data in this IU Knowledge Base (KB) document, and get tips on managing the separate accounts from this KB doc.

To access Google at IU, log in to google.iu.edu and authenticate with your IU username and passphrase. You can also log directly into Google from your browser or mobile app with your username@iu.edu email address. From there, you’ll be directed to the CAS login page. Note that this address is different from your @iub, @iupui, @iuk, etc. email.

Now that you’re logged in, let’s talk about the apps you can use. (more…)

Mobile apps to use at IU

Illustration of hand using touch screen to access app icons.

The best way (as a rule) to interact with an online service on your smartphone or tablet is to use an app designed specifically for that service. University Information Technology Services (UITS) has some app recommendations to help you get the best experience when accessing IU systems. Here’s the rundown.

  • As of February 2, 2017, CAS logins for all IU faculty, staff, student employees, retirees, and affiliates require Two-Step Login (Duo). This means you’ll use the Duo Mobile app to access IU systems. Watch this video to see how the app works.
  • I’ll include  Adobe Connect Mobile in this post because IU still uses Connect for conferencing and collaboration. However, the service goes away on August 31, 2017.  Learn about the replacement for Adobe Connect in the next section.
  • Zoom is IU’s new collaboration tool, and IT Training has already adopted it to deliver webinars and online workshops. Zoom’s mobile app is available for iOS and Android. Use it to attend our webinars, but stick to the desktop app for interactive workshops. For best results, enter the event URL in your device’s web browser. You’ll be redirected to the Zoom app where you’ll join the webinar. Learn all about using Zoom in this IT Training webinar.
  • IU’s Unicom service is another option for communicating and collaborating. Read this KB doc to learn how to use Skype for Business/Lync on your mobile device.
  • Access your IU Box files and folders from a mobile device with the Box app. There’s an app for iOS, Android, Windows, and Blackberry. Log in using the Single Sign-on (SSO) option and your IU email address. You’ll be sent to the CAS authentication page.  There’s more about logging in to the app in this IU Knowledge Base (KB) document. You can also access the Box mobile site (box.iu.edu) with your device’s browser, but it offers limited functionality.
  • Canvas in a browser on your device is okay, but the interface can get a little unwieldy. The Canvas mobile app shows a simpler, more manageable view. Some Canvas features are not available in the app. Check this list to see what’s supported in the different operating systems.
  • Google at IU offers a variety of productivity and collaboration tools for use by IU students, faculty, and staff. The service’s mobile apps for Android and iOS include Google Drive, Google Docs, Sheets and Slides, Google Calendar, and more. Find out how to access your Google at IU account from this KB doc.
  • Looking to access IUanyWare while on the go? Download the Citrix Receiver and follow the instructions in the KB for getting connected. You can use IUanyWare with iOS, Android, Blackberry, Windows, and Chrome devices. Learn more about IUanyWare in this KB doc.
  • One.IU is your portal to all things IU. It’s optimized for use in your mobile device’s browser. iOS users can also access One.IU via the IU Mobile app.
  • If you’re on the Bloomington campus at night and don’t feel safe walking home, use the TapRide app to contact the Safety Escort service. Safety Escort is an IU-sponsored organization staffed entirely by IU students. The app is available for iOS and Android devices. You can also call 812-855-SAFE to arrange a pickup.

Be sure to check out Using your mobile device at IU for more tips on getting around online with your smartphone or tablet.

Got a favorite app? Comment and tell us about it.

 

Android vs. Apple: Which one is for you?

Person taking a photo with a Samsung phone.

With devices in the technology market ever-changing, it’s hard to stay up-to-date on what the pros and cons of each phone are. Hopefully, these next few paragraphs will enlighten you on which system is for you.

Let’s start with Android and its advantages over competitors. Android advantages:

  • Great for multitasking; it can run many apps at the same time
  • Will always notify you – there’s always notification on home screen as well as LED blinking indicator
  • Playstore (app store) – thousands upon thousands of apps readily available, even those from third-party developers
  • Apps are also, on average, cheaper than those on iOS systems
  • Multiple phone options from various manufacturers include Samsung, HTC, Motorola, & more – and each have their own style
  • Custom ROM can be installed
  • Use of NFC for multiple things, such as cashless payments or ease of sharing images & more
  • Ease of customization for user interface
  • Prices are wide in range
  • Flexible – pairs well with many devices

(more…)

Rotating Guides in Illustrator

Image of guides and trianglesI was creating triangles in Illustrator recently when I accidentally rotated one of the guidelines in Illustrator. I didn’t even realize this was possible.

If you ever need to rotate guides so you can align an object to the guide, here are the steps:

  1. Create a guideline.
  2. Right click the guideline, point at transform and click rotate.

The Rotate dialog box will appear.

Rotate dialog box in Illustrator CC 2015
  1. Specify the angle you want and click OK.

If you want to see this demonstrated take a look at this video on YouTube:

Guide Tricks in Illustrator