Accessing SIS Training Resources through One.IU

Have you used the SIS Training Resources site? Have you used One.IU? Have you used them together yet? It’s simple.

Go to: one.iu.edu.

Search on SIS Training, then click the SIS Training icon.

sis training icon in one

You will be taken directly to the SIS Training Resources site which includes step-by-step job aids, videos and tutorials.

 

Plan Meetings and Events with Doodle

Go Paperless! IT Training can help!

 

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Before you send those paper invitations, consider an electronic method.

Doodle logo

We all know that planning meetings and get-togethers with more than two people can be a nightmare. With Doodle, you can make it a snap.

What is Doodle?

Doodle is a free and very simple online tool that allows you to suggest dates and times for events or meetings in a simple table. When you have filled in all possible dates and times, you then share the web address of your suggestions with your invitees. No need for them to register. They simply visit the page, type in a name of their choice, and click check-boxes to select the times they can attend. Doodle saves all responses right there for everyone to see, and keeps track of the best date.

With Doodle Premium, you can connect calendars and send automatic reminders. Doodle is a free app for mobile devices, too!

To get started, visit Doodle.com.

Simplify your tech life – Tip 3: Pool

5 tips to simplify your tech life

A friend recently told me about the first time he happened upon Tacoapp.com. His first thought was, “Who would need this?” As he read the laundry list of apps that Taco aggregates, he realized, “Oh, wow, I am their target market.” You too might be surprised at how many apps or applications you use that have lots of overlap in their core functionality.

Tip 3 is PoolTip #3 is Pool.

Sometimes, you can find an aggregator, like Taco, that syncs up that core functionality to serve you up the data of several apps or push your information out to several apps simultaneously. This post will talk about several types of these app aggregators you might be interested in, as well as some DIY tips–all to save you time, digital space, and mental effort.

Personally, my favorite part of they myriad of apps and aggregators are the creative names people have to resort to.  Just check out this page to see what I mean: Top 49 Free Aggregators.

Read the rest of “Simplify your tech life – Tip 3: Pool” »

Use Box Notes to Collaborate and Stay on Task

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

You may have already read Tom Mason’s article, Sharing & Group-Editing Documents in Box. If you are interested in using Box, I highly recommend that you read it! An additional feature of Box that deserves to be named in this conversation is Box Notes.

Box Notes is a simple document-creation tool available in all Box accounts. Using Box Notes, you can make notes for yourself or share ideas and allow people of your choosing to easily edit your document in real-time. Box Notes are entirely web-based and don’t require any apps to use.

In Box Notes you can work with simple text tools including inserting images and tables, using the simple editing panel:

Box Notes text editor

Plus, when you highlight text, you can add links and annotate. See the how-to tricks on Box.com.

To create a Box note, click the little pencil icon next to the New button:

New Box Notes icon

There are so many ways to use Box Notes. Examples might be: create too-do lists that you can access with any device; use the tables feature to create sign-up sheets or define group feedback spaces for groups; share a set of links; plus many more. And don’t worry; if group input goes astray, you can restore to a previous version.

Read more about Box Notes.

Uploading Assignments in Canvas at IU

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

I’m a grad student, and I love it when my instructors ask for assignments to be turned in electronically. It saves paper, and it alleviates the hassle of printing.  IU is transitioning from Oncourse to Canvas, but don’t worry, you’ll still be able to turn in your assignments online. If you’ve uploaded assignments in Oncourse you’ll find that uploading in Canvas  works basically the same way. I’ve outlined the steps for uploading an assignment below, and I’ve created a short video so you can see the steps in action.

Read the rest of “Uploading Assignments in Canvas at IU” »

Simplify your tech life – Tip 2: Protect

5 tips to simplify your tech life

Oh, Hillary. I bet you didn’t see this one coming. After everything, now you must add an email security issue to your repertoire. I hope you don’t mind if I use your situation as an example in this blog post.

(Yes, other readers, I’m absolutely positive Hillary Clinton reads this blog.)

Hillary Clinton answers questions

Not sure what I’m talking about? I’ll catch you up. Recently, it has come to light that Hillary used one private email account—run on a private server—for all of her personal and State Department matters while Secretary of State. Her explanation is that she used one account for the sake of convenience, so that she could access all of her email easily on a single mobile device. As she works to comply with requests for copies of government-related communications from that private account, there’s controversy regarding the process for divvying up her work and personal data from the one account.

Tip 2 ProtectTip #2 is Protect.

Foregoing the deeper nuances of Hillary’s email situation, let’s move on with the “so what” for us. There are some takeaways for us in this story that have to do with data privacy and protection. It’s a current example of why it is now critical to consider some key questions regarding if and how we use certain technology.

In the last post in this series, I recommended piloting new technologies and app/lications (mobile apps and/or desktop applications) to determine if it’s a fit for you. Assuming you like the tech enough to move forward, this post continues that evaluation phase—specifically around security and privacy.

Read the rest of “Simplify your tech life – Tip 2: Protect” »

LinkedIn Tips and Tricks

The title image that reads: "Tips and Tricks for LinkedIn" which displays a blue pen on a wooden table top.

Most professionals are looking at you on LinkedIn. It’s a great social platform for networking and communicating your skills in a business-oriented way. Making sure that your LinkedIn profile shines above the rest is key if you want to stand out and get noticed by companies and other business people.

Read the rest of “LinkedIn Tips and Tricks” »

Sharing & Group-Editing Documents in Box

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Today, we’re going to be exploring two core functionalities of Box, Sharing and Collaborating. First of all, there is a distinction that needs to be made between the concepts of sharing and collaborating in Box.

  • Sharing – Sharing is a one-way action. For example, I have created a document and I want you to see it. This is the purpose of sharing. There is no conversation, no group-editing, no return functionality with sharing. It’s a broadcast, pure and simple.
  • Collaborating – Collaboration in Box is a two-way street, as the name suggests. Using collaboration, you can group-edit a single document. You can assign individuals specific capabilities, e.g. the ability to view, or edit, or both. Collaboration allows for the assigning of tasks and commenting on a document.

The “killer feature” for Box is collaboration. This article will focus first on using the collaboration features, then we will discuss the myriad of ways you can share in Box.

Before we get started, if you haven’t done so yet, check out the comparison of different cloud services and what kinds of data can be stored in them

Brace yourselves, it’s going to be a long ride!

Read the rest of “Sharing & Group-Editing Documents in Box” »

Simplify your tech life – Tip 1: Pilot

5 tips to simplify your tech life

Overwhelmed by all of your technology and apps/applications, but still want to move forward and not become a fuddy duddy? (“Fuddy duddy” is the technical term for someone who has given up on new technologies and is angered or baffled by the influx of new tech. Don’t fact check that.)

I will post my five tips as a Friday series, starting today and ending when I run out of tips, to help you try to walk this line.

Tip 1 PilotFirst up? Tip #1 is Pilot.

Try new things, but chart your territory first. Treat it like a pilot. Be prepared to evaluate new software or hardware, knowing it is on a trial basis. This allows you the freedom to evaluate objectively without such a hardline commitment that you must add something new to your “stuff”—physically and mentally.

Maybe you’re piloting something to meet a need in your professional or personal life, or maybe you just want to try something new. Either way, this post will provide you some suggestions for your pilot period.

Read the rest of “Simplify your tech life — Tip 1: Pilot” »

Creating a PDF Form in Adobe Acrobat

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Does your department make use of forms that people need to fill out and return to you?  If so, one way to reduce the amount of paper used by printing out all those forms is to create a PDF form in Adobe Acrobat.  Not only does it help reduce the amount of paper your office uses, but there are also other benefits to making use of PDF Forms.  In this article, I’ll show you how to create a simple PDF form using Microsoft Word and Adobe Acrobat XI.

Read the rest of “Creating a PDF Form in Adobe Acrobat” »