While it may seem like a very basic question, knowing which version of an Office application you are using is becoming much more important. The core Office applications (Word, Excel, PowerPoint, and Outlook) are available on multiple platforms now, and an application’s feature set may vary now not just by version, but also by platform.
And the many ways you may be able to get to a particular application may make it seem like finding out would be even more complicated now. Luckily, that isn’t quite true.
Read the rest of “Which version of Office are you using?” »
As Microsoft Office applications are made available on more and more devices and platforms, some of the things you may actually do with them can vary. Sometimes wildly. It’s a good thing that Microsoft shows what we may be able to use (or not).
For their flagship Office applications, these Microsoft Support site articles provide an overview of feature comparison by application version:
As a bonus, for those of us who may use different operating systems to get our work done, they provide a much more detailed comparison of differences between Excel 2013 and Excel 2016 for Mac.
Web content accessibility is crucial for reaching the widest audience possible and is part of Indiana University’s commitment to equity and diversity. IT Training can show you what it means to be accessible, the laws and standards that govern web accessibility, and how to easily address some of the common concerns that prevent individuals with disabilities from using the web effectively. We offer workshops on evaluating and updating your existing content. We can also show you how to create new accessible content for your web presence using a variety of software tools.
Here’s a list of resources you might find helpful after you’ve attended our training sessions.
Read the rest of “Web Accessibility Resources” »
This article is part of a series about creating and publishing reflowable electronic publication (EPUB) documents from InDesign files. Reflowable EPUBs are the most popular e-reader format for digital books and magazines, allowing the reader to optimize the content depending on the display device.
Now that we have your interest, let’s break down electronic publications in relationship to InDesign.
When you eport your InDesign document to EPUB, you choose whether to make your final output fixed or reflowable. In this article, we’ll discuss the differences and help you to make this design choice.
A fixed-layout EPUB has a stationary design which cannot be changed by the reader. It has selectable text that looks much like a PDF and can be uploaded into an iBook store.
Fixed electronic publication layouts can be useful where sophisticated design is important, and where you want to maintain strict layout and font choices. With this type of publication, there is no reader customization and no zooming in and out at all. You can, however, add interactivity like animations, slide shows, and audio to fixed-layout documents. Some examples for which you might choose fixed layout might be brochures, children’s books, and photo essays. At this writing, the fixed format is best for iOS; it is still troublesome for Android, and Kindle (MOBI format) also has some problems with it. In many ways this layout structure is easier to export, but keep in mind that readers who expect to customize their document may find reading it frustrating. Read the rest of “2. About Electronic Publications” »
Curious about what new features were added in the newest release of Adobe Creative Cloud? Take a look at this webinar that I did along with IT Training staff members Denise Brown and Jen Oakes that focuses on features included in the newest versions of Photoshop, Illustrator, InDesign and Dreamweaver. We touch on dynamic symbols in Illustrator, artboards in Photoshop, publishing online with InDesign, and using Extract in Dreamweaver – and much more!
Covered in this session:
- New interface features in Illustrator, Photoshop, InDesign, and Dreamweaver
- Introduction to the CC Libraries panel in Illustrator, Photoshop, and Dreamweaver
- New features of Illustrator, including the Shaper tool, Dynamic Shapes, and Dynamic Symbols
- New features of Photoshop, including artboards and the ability to customize toolbars
- New features of InDesign, including the Color Theme tool, Paragraph Shading, and Publish Online
- New features of Dreamweaver, including Extract, media queries, and Device Preview
If you’ve ever created art in Illustrator, you might find yourself using a specific collection of shapes or a small piece of art numerous times. Whether copying and pasting your artwork, or recreating it from scratch whenever you need it, reusing art can sometimes be time consuming. Symbols can help you save some time as you make artwork in Illustrator!
What are symbols?
Symbols, in Illustrator, are pieces of art that you can save and easily reuse as many times as needed. Some examples of symbols that you might encounter include logos, button shapes, and small graphics that may be repeated a number of times in an Illustrator file. Each time you add a symbol to your Illustrator document, that’s referred to as an instance of that symbol.
In Illustrator CC 2015, Adobe introduced Dynamic Symbols, which allow you to have one master shape saved as a symbol, but you can make changes to the specific instances of the symbol without changing every instance. Plus, if you need to make changes to every instance of your symbol, you can edit the master symbol and all the changes will be made to each instance of the symbol. You’ll still retain all the changes you made to any individual instances, which can be incredibly useful as you work.
How can they help me in Illustrator?
Symbols can help you save time, especially if you’re using a graphic a number of times in a specific document – eliminating the need to copy and paste numerous times. Dynamic Symbols can also come in handy if you have similar graphics that need to be created, but one or two things might be different – for example, one shape may need to be different colors in different locations in your document, and this can be achieved with dynamic symbols.
Read the rest of “Working with Symbols in Illustrator” »
EPublications: Who, What, Where, How?
If you would like to learn how to create documents using InDesign and make them into ePublications, you have come to the right place. Carol and I will be submitting articles outlining the methods of using InDesign in the creation of reflowable ePublications, aka eBooks.
What is a reflowable publication? A reflowable publication allows the reader to adjust what is on their screen by choosing type size and style, line spacing, margins, background color, and other effects.
In this series, we will show you how to make several formats of eBooks and attempt to define each process with any of the “gotchas,” and list the things that can and cannot be done. During this process, we would appreciate your feedback in the Comments space below, letting us know that you are interested and what you are experiencing with epublishing.
To begin, we would highly recommend that you become comfortable with InDesign and consider yourself an advanced beginner to power-user. If you find that you are not quite there, consider taking IT Training’s sessions entitled, InDesign CC 2015: The Basics and InDesign CC 2015: Using Page Masters for Efficient Design. These sessions are offered online. See our website for more information and for our current schedule: http://ittraining.iu.edu
I was talking to a few people the other day and the subject of opening a new window in SIS was mentioned. Several people in the group had not known about the New Window feature, so I thought I’d write a quick post about it.
Basically the New Window link opens a new browser window, or child window. This feature allows you to perform a task and look up information (in the new window) without leaving the original page on which you are working. It’s a good idea to save any changes in your current window before you open a new window, and its best not to have more than two windows open at once.
Another great feature in SIS is the Add to Favorites link which allows you to add your most frequently used SIS pages to the Favorites menu. This works similar to standard browser favorites or bookmarks. You can add a favorite in SIS from a search page or a data page. Once the pages are added, you no longer have to navigate through the complete menu, but instead can access and edit these pages from the Favorites menu. Note that when you use the Favorites menu to access a Favorited page, it will always take you to the search page for that particular SIS component, not the data page.
After teaching the SIS Basics class, I often have people email me and ask, “How do I get access to SIS now?” Here are the steps to take to be granted access to the system. I’m going to assume you have an IU username and passphrase already established.
- Complete the Acceptable Use Agreement form in One.IU. You will also need to complete the FERPA Tutorial, if you haven’t done so already. Access will not be granted to any system containing student data until both of these are completed.
- Work with your supervisor to request access through the Access Coordinator in your department. The Access Coordinator will complete the necessary online forms to grant you access to the system. If you don’t know who the Access Coordinator is for your department, use the Lookup Access Coordinator tool to find out.
- Request access to DUO. DUO provides two-factor authentication for secure systems at IU which adds a second layer of security to online accounts. DUO authentication can be done using mobile devices, telephones or dedicated hardware tokens.
For more information on this process, see the following articles:
Access Request Information: https://usss.iu.edu/student-data-mgt/access-request.html
What is DUO, and how does it work? https://kb.iu.edu/d/beum
How do supervisors and Data Mangers establish access to institutional data and applications for individuals? https://kb.iu.edu/d/bfwe
One of the great things about Tableau is the support provided to its user community, from their extensive product support to their wide array of training resources. Another great resource they make available is the Ideas Tableau support community, a space that allows Tableau users to submit new ideas and search existing submissions. The Ideas space also provides its user community the opportunity to upvote a submission. And since submissions can be reviewed and commented on by others, it’s also a good resource to find possible existing solutions related to your idea.
Tableau makes it easy to search existing submissions. A great feature of the Ideas space is the provided Tableau visualization, allowing users to search existing ideas and view them as marks with responsive tooltips and select URL actions that open the respective idea submission. Using the text search, date, and status quick filters in the viz, you can quickly locate existing ideas submitted by the community. The space also provides a link to view all submissions, a Top Ideas visual, a Recent Ideas section, and some useful articles related to submitting ideas to Tableau.
Tableau has incorporated many of these submitted ideas in prior releases. In fact, in my prior blog post (A Quick Look at Tableau Desktop 9.2) I commented on how the enhanced functionality to move the Totals display was an Idea favorite. Check out this article to learn how submissions from the Ideas support community are evaluated for possible release. So the next time you have a great idea for Tableau, make sure to visit their Ideas community support page.