Creating a PDF Form in Adobe Acrobat

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Does your department make use of forms that people need to fill out and return to you?  If so, one way to reduce the amount of paper used by printing out all those forms is to create a PDF form in Adobe Acrobat.  Not only does it help reduce the amount of paper your office uses, but there are also other benefits to making use of PDF Forms.  In this article, I’ll show you how to create a simple PDF form using Microsoft Word and Adobe Acrobat XI.

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Collaboratively Creating a Presentation with prezi

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Gone are the days when students must meet face-to-face to put together a slide show for a class. Prezi, the popular cloud-based presentation tool, provides users with an easy way to collaboratively create a presentation. This functionality is available even with the free version of the application.

When your group or team needs to create a presentation, follow the steps below:

  1. Make sure that all members of your group have a prezi account.
  2. Appoint a leader who will start the presentation and invite the other team members to collaborate on the presentation. (All steps below this one should be completed by the leader.)
  3. Log into prezi and start a new presentation.
  4. On the far right side of the top menu, click the Share button  (Share Button).
  5. Click on Share prezi…  A dialog box appears.
  6. Click the Add people field at the bottom of the dialog box.
  7. Type a group member’s prezi log-in.
  8. Confirm that Editor is displayed at the end of the Add People field.
  9. Click the blue Add button. You will see a new square appear beneath the Add people field with the collaborator’s prezi user name.
  10. Repeat steps 4 – 9 for every group member that you want to add.

Now when group members log into prezi they will see the presentation listed on their home page under “Your prezis.” If they hover their mouse over the presentation, an Edit button will appear in the top left corner of the presentation frame. When they click on this Edit button, the presentation will open in Edit view.

When multiple collaborators have the presentation open at the same time, they will all see square icons displayed over the canvas with the names of all others who have the presentation open. In addition, a slim gray task pane appears on the right side of the canvas with the number of people who have the presentation open at the very top and icons for the collaborators underneath. If you point to any of the square icons, the collaborator’s prezi username will be displayed.

prezi share view

To add more collaborators, you can click on the plus sign under the square icons on the right side of the canvas. The dialog box will appear once more and you can repeat steps 5 through 9 from above.

When a change is made to the presentation, it will immediately appear on everyone’s  screen.

If you would like to learn more about creating a presentation with prezi, consider taking the IT Training workshop called Prezi: The Basics.

Looking for Group – edit the size of objects in PowerPoint

I’m trying to compare two pictures of the same area taken at two different times – but not being a great photographer, I was not standing in exactly the same spot both times, so I’m having to crop and zoom like crazy to get the before and after shots to match.

Let’s look at an example using two shots (one taken by Joe Ravi, CC-BY-SA 3.0; the other from of the Jefferson Memorial in my home town, Washington, D.C. In this case I have both pictures in a PowerPoint slide, side by side:

Screenshot of two pictures of different sizes, side-by-side, of the Jefferson Memorial.Once I get them sized relatively, though, I might realize that I want them both to be bigger on the canvas. Fine, except if I’ve finally sized them both perfectly compared to each other, and I try to make one larger, I’ll have to make all of those minute adjustments all over again… or I would, if I didn’t make use of the group tool!

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The basics of switching from a PC to a Mac


Have you made the switch? Are you as confused by the differences of PC and Mac devices as I was? Hopefully this post can help you combat some of the confusion and teach you a little bit about how to use a Mac when you’re used to a PC. I’ll tell you about things like the Finder, installing and uninstalling programs, some windows management, and the app store.

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Pros & Cons of Using Different Types of Cloud Storage at IU

Go Paperless! IT Training can help!

This is the first in a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

There are many different cloud storage solutions on the market today. Some of them are officially supported by Indiana University. A cloud service is usually a storage and/or sharing platform where the physical location of the storage medium is unknown and unimportant to the end user. For example, if I upload something to one of these services, it isn’t clear where it’s going; it may be going to one of many data warehouses somewhere in the world.

This article will discuss several of those officially supported cloud storage applications and several non-supported services. I will describe the service, then discuss the pros & cons of each. Lastly, I will include some hyperlinks to training resources so you can explore the options further.

Here are the applications we will review:

  • Officially Supported
    • Box
    • SharePoint
    • Slashtmp
  • Non-Supported
    • Dropbox
    • Google Drive
    • OneDrive

If you would like to see a side-by-side comparison of all cloud storage options at IU, see the following Knowledge Base articles:

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Developing Departmental Websites at Indiana University

Learning paths road sign.Congratulations! You made it! If you’re here, that can mean any number of things, but most likely you have inherited a departmental web site and are going to redesign it or you have been newly hired and are responsible for redesigning the department’s site. Where do you begin?

If this sounds overwhelming, then you are in the right place. My goal, by the end of this post, is to help you understand the landscape for departmental and group web pages at the university and describe some resources to help you along your way.

Before we jump into the specifics, let’s get a quick overview of what this post contains.

  1. The IU Brand – find out how to make your site conform to the visual identity that has been established for IU.
  2. Plan Ahead and Prepare – Not just a part of Leave No Trace, but also a crucial phase in web design and development. Understand the problem fully before you begin building a solution.
  3. Build, build, build – Put your planning to good use while putting together all the pieces of your site.
  4. Publish, Document, and Maintain – Once you have a design, it’s time to publish it, create help documentation, and then maintain and grow the site through the future.

The process is not linear, nor does it have a finite ending point. Instead, the process looks something more like this:

Plan, build, maintain, repeat.

After your planning phase, you build. Once built, you maintain. While maintaining, you build new features, etc. There will come a point when you need to break out of the Maintain-Build loop back to the planning phase. As you can see from the diagram above, there really is no end to the web design process, only changes of phase.

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A Beginner’s Guide to Twitter


Are you ready to jump into the world of social media? Do you have a parent, friend, or colleague who is looking into getting a Twitter account but doesn’t know where to start or what the heck to do? I’ve established a quick guide for those interested in diving in to Twitter that I hope can steer you on the path of becoming a Twitter expert.

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Class Schedules

When you view your class schedule from the Student Center, there are several different options. You can view the default weekly schedule or you can click the Class Schedule Details link to view your classes in a list format. You also have the option to only view classes for certain days of the week or certain weeks of the month, but did you know that it is also possible to view a list of academic calendar deadlines such as the Drop calendar and the Cancel and Withdrawal calendar? To do this, go to the Student Center and click the calendar icon next to a class session.

Weekly schedule pic2

This will open a window which lists the Academic Calendar Deadlines.



Muse: Creating a Website without Coding

Screenshot of a website created in Adobe Muse.Creating websites can be a daunting task – especially if you don’t have much experience with HTML code.  If you’re more of a graphic designer than a web designer, and want to create attractive websites without needing to learn how to code, Adobe Muse can help!  Muse is part of the Adobe Creative Cloud suite of software, and IT Training’s recent webinar, Muse: Creating a Website without Coding, gives a quick overview of the program.

In the webinar, we covered the following topics:

  • Navigating the Muse interface
  • Creating a new site
  • Working with master pages to create templates for a site
  • Incorporating text and graphics into a page
  • Using widgets to add navigation and slideshows

View/Listen to Webinar/Podcast recording. Watch the recording of Muse: Creating a Website Without Coding!

If you’ve worked with Adobe’s design programs, like Photoshop, Illustrator, and InDesign, Muse provides familiar tools and a similar interface to Adobe’s design programs, and graphic designers will feel right at home designing websites in Muse.  We couldn’t cover everything that Muse has to offer in our webinar – is there anything you’re interested in learning how to do in Muse?  Drop us a line in the comments!

Snow and Ice Challenge

Thanks to all who sent in their submissions.Are you tired of winter? Is the snow and ice wearing you out? Are you cursing the groundhog and Mother Nature? Unfortunately winter is not over yet. The forecast for the next 7 days includes low temperatures and more snow.

If you want to beat the winter blues, get involved in IT Training’s Snow and Ice Challenge. Grab your camera, Smartphone, or camcorder and take a photo or video that will raise our spirits and make our readers smile.

Your entry must be original and it must be submitted by the person who captured the photo or video. But unlike many other photo or video contests, for this challenge you MUST use your favorite application to enhance, distort, or manipulate the media in some way. For example, you can use Photoshop to put clothes on your snowman or use After Effects to convert snowflakes into ice cream cones. Be creative! Have fun! Get out of your winter funk! If you manage to make us smile, we will post your photo or video on this blog.

If you’re interested but you don’t know how to edit photos and videos, consider taking a Photoshop, After Effects, or Premiere Pro workshop. Our classrooms are always warm and full of bright ideas, but if you can’t bear the thought of getting out to attend an instructor-led workshop, consider downloading workshop materials or attending online training sessions.

For more information about how to submit your photo or video, click here.


…and we have a winner! Congratulations, Andrew! This video is quite entertaining. Nice job.

Thanks to everyone who sent in a submission. Here are a few of the other entries:

Woman, Snowman, and boy


Snow Scene


Boy in snow


CIB Bldg in Snow