Web Publishing: An Overview of Tools & Resources Webinar Recording

Screenshot of the Web Publishing: An Overview of Tools & Resources opening slide.

Wanting to know what sorts of resources are available for publishing to the web? Start here!

Intended for anyone new to web publishing, this workshop and presentation provides an overview of basic web publishing issues and resources. Emphasis is placed on web accounts and support at IU. Participants will not create completed web pages in this workshop.

In this webinar, we:

  • review common terminology associated with Web pages
  • discuss the required applications and accounts for publishing on the Web
  • explore the pros and cons of different Web authoring and editing tools
  • learn about university-supported training options

Watch the Box webinar recording. Watch the Web Publishing: An Overview of Tools & Resources webinar recording!

Watch the webinar to learn about several tools available today for creating a web presence!

Is there something we didn’t talk about that you would like to know more about? Let us know in the comments!

Going Paperless at IU: an Overview

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Reducing paper consumption

Everyone at IU needs to know about how to reduce paper consumption.Paperless systems take up minimal space, they save energy and landfill space. Using digital documents allows easy collaboration with others and on-the-go access wherever you have Internet. In comparison to file cabinet systems, good paperless document organization can help you find the information you need at lighting speed. And there’s no need to worry about fires or floods; using digital documents, it is very easy to create back-ups of all your important data. Moreover, with the security available in backup and storage programs, your digitally stored information has stronger protection from theft. Finally, no need to shred when you are done; virtual documents can be easily  purged.

In keeping with that spirit, IT Training has developed a series of articles under the heading, “Go Paperless.” Read on for the  many reasons to leap into the modern method of document storage. Here are the articles in our “Go Paperless” Series:

About paperless, digital storage:

Using Box at IU for Storage and Sharing:

Collaborating with Others:

Going Paperless in the Classroom:

Adding GIFs to Facebook

Several months ago I spent a fair amount of time thinking about how to spice up my Facebook banner. As part of this exercise, I played around with a number of different file formats within Facebook, and I tried to get one of my self-created GIFs to load in my status bar.

That is why I got so excited this morning when I read that as of today, May 29th, 2015, GIFs will now work on Facebook!!!

Since I have not yet experimented with this new functionality, I will not attempt to describe the process for posting GIFs. Instead, I will simply provide several links to information that I have found this morning. I’m sure there will be plenty more in the days to come, but I wanted to be the first to make this announcement on the IT Training Tips blog!
Animated GIF: Smiley Faces Doing the Wave

Check out these links for more information:

Or, these, if you want to design a new Facebook banner:

Easily Collaborate on Any File Type Using Box Apps

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Two Box apps that can make your life easier

Using Box at IU along with two Box add-ins, you and your project group can work on a single file — without having to keep a local copy on your device and then sending your document around via hard copy or email.

In his article about Box, Tom Mason has extolled the merits of using Box Edit. Let’s talk about this Box App a little more. With Box Edit, you can simply open a file directly from the preview page on Box, make edits instantly, and save the new version back to Box automatically. Then, when you share your document with others, your collaborators can use Box Edit to work on the same document in the same way—without ever having to download and re-upload it! As long as you have the application on your computer, you don’t have to worry about the file type.  PSD files, presentations, images, CAD drawings, Illustrator files – any file you can edit on your computer’s desktop you can now edit without leaving Box. Install Box Edit once and it will work on all your browsers, including Chrome, Firefox, Internet Explorer (Windows) and Safari (Mac).

Another app,  Box for Office, allows you to start up an Office Document such as Word, PowerPoint, or Excel on your own computer–and when you choose Save As, you can save directly to your Box account without having to upload it. Once there, share it with others and they can use Box Edit to edit it.

Read the rest of “Easily Collaborate on Any File Type Using Box Apps” »

Converting Images into Shapes

A title image that states "Converting images into Shapes: Using Photoshop" that displays a bracket shape and an image of a dog being merged into one image/shape.


Whether you’re writing a blog post, creating an awesome poster with Beth, or simply making a scrapbook to save your memories, being able to turn your images into fun and funky shapes is always a blast. No matter what shape you want to put your image in, it’s instantly going to be more fun and graphically pleasing–don’t get me wrong, this isn’t for every person and every project. But why not loosen up a bit and make some super cool shaped pictures of your puppy.

Read the rest of “Converting Images into Shapes” »

Take Control of Your Phone by Automatng Your Android Device with Tasker

Image with a photo of the Android alien and the Tasker icon. Text and images read "Basics of Automation Android & Tasker" The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License.

You may be enjoying Jessica’s series of posts about simplifying your tech life. I read the most recent post in the series (Simplify Your Tech Life – Tip 3: Pool) and thought “I should write about Tasker.”

There was a time when I was a die-hard Apple and iOS fan, but I decided to change things up a little bit. That change was to the Android platform, specifically as close as I could get to un-modified Android, a Google Nexus phone and tablet. Since then, I’ve started to unlock the potential of my devices by automating tasks that I found myself repeating over and over. After reading about recommendations for apps all over the net, I discovered Tasker.

Tasker is an application that runs in the background of your Android device and can set values of variables and control parts of your system based on the criteria you choose. Today, I’m going to show you some of the profiles and strategies that I find most useful.

Read the rest of “Take Control of Your Phone by Automatng Your Android Device with Tasker” »

Real-time Collaborative Editing in Word, Excel and PowerPoint

Go Paperless! IT Training can help!


This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

When multiple individuals provide their separate contributions to a single document, this is termed as collaborative editing. Having the ability to allow more than one person to update the same document is often as essential as it is advantageous. Until recently, collaborative editing of Word, Excel or PowerPoint files had a major restriction in that only one person could work on a single file at a time; otherwise, it was necessary to keep multiple versions of the file and reconcile them all into a single file. This restriction can be a bottleneck since only one person may edit the file at a time, additional effort is needed for version control and coordination between contributors, and reconciling between multiple files requires additional effort and increases the risk for missed updates.

Collaborative editing technology, however, has matured significantly over the past few years through the use of cloud storage services. By leveraging cloud technologies, collaborators now have access to a number of tools that help streamline collaborative editing. Of specific interest to Office users, synchronous or real-time collaborative editing is now possible, which allows several people to work on a Word, Excel, or PowerPoint file at the same time. Let’s take a brief look at this real-time collaborative editing provided by Google and Microsoft. Before we start, please note that Google Drive and Microsoft’s OneDrive cloud storage services are not supported by IU and are not suitable for storing or sharing institutional data. However, this information may be of use for personal projects.

Read the rest of “Real-time Collaborative Editing in Word, Excel and PowerPoint” »

Co-Editing Documents Online in SharePoint 2010

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Scenario Setup

Let’s suppose I’m sharing a description of one of our IT Training workshops with my colleagues and I need some quick feedback to help finalize it.

I’m sharing with colleagues in my IU staff department who know how to use SharePoint 2010, because our intranet runs on SharePoint. The information I’m sharing is work-related. The file I am sharing is a Word document less than 1GB.

SharePoint would work well, in this case. So would Box. But let’s also suppose we keep all of our workshop descriptions in SharePoint. Point SharePoint—for the win!

But. Let’s also suppose that everyone I want to share with is at a conference, and I know they just have their tablets with them—all different kinds of tablets.

What now? To the Internet!

Read the rest of “Co-Editing Documents Online in SharePoint 2010″ »

Creating a Basic Syllabus in Canvas

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

A course syllabus is like a road map. It shows your students what to expect in the course and what is expected of them. In the courses I’ve taken at IU, I’ve found that instructors deliver syllabi in different ways. In the days of Oncourse, some would type syllabus content into the Syllabus tool. Others would link to a separate Web page or Word document.  I found it annoying when I had to leave Oncourse to view the syllabus. When Canvas came along, I had an instructor who used the Oncourse Syllabus tool and then Canvas for everything else. Some instructors like to print copies of the syllabus to hand out on the first day of class. That’s okay, but if they don’t plan to go over what’s on the syllabus that day, they may have wasted a lot of paper. As an instructor, you can do what works best for you. I’m writing this post to show you how to create your syllabus in Canvas.

For this demonstration, I’ll pretend I’m teaching a Dance History 101 course. (I have a M.F.A. in dance, so I know a few things.) Read the rest of “Creating a Basic Syllabus in Canvas” »

Presentations: A Learning Path

Learning paths road sign.I need to create a presentation for one of my classes.  I used PowerPoint in high school, but I haven’t used the newest version. I’ve also heard that there are other good applications available for creating presentations. What courses or workshops would you recommend?

Nearly ubiquitous in universities and on corporate computers, PowerPoint is one of the most widely used presentation creation tools in the world. It has been around since 1987, and it has come a long way. Today you can add video, audio, animations, transitions, WordArt, Charts, Tables, and more. You can also co-author presentations through Windows Live and share your slide shows via the web in real time. If you’re looking for a robust, tried and true application with lots of flexibility and functionality, PowerPoint is the best bet.

If you are a Mac user, you need to know that PowerPoint is not cross-platform. While there is a Mac version, it is not exactly the same as the PC version. PowerPoint for Mac contains most of the same functionality as the PC version, but the user interface is slightly different. When selecting your training options, keep this in mind. Mac users may also want to consider using Keynote, which is a popular and easy to use alternative to PowerPoint from Apple’s iWork suite.

If you want to create a presentation that looks entirely different than the ones your classmates put together, you might want to use Prezi. This new cross-platform, cloud-based application uses a canvas instead of slides, and makes use of zooming and panning to provide interest. While prezi does not include nearly as many features as PowerPoint, it can be used to create a unique presentation. Prezi is also a good choice if you do not own (or have access to) a copy of PowerPoint. The free version of prezi provides all the features you need to create an impressive slide show.

There are currently 4 different paths that you can take to learn to create a presentation.

Read the rest of “Presentations: A Learning Path” »