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Archive for the 'Word' Category

Looking for Templates in Word?

Do you need a calendar for 2013. Or maybe stationery for that Christmas letter that needs to get out soon. Word contains many templates that are easy to use.
To get to the templates, from the File tab, simply click on NEW:

File Menu from Word

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it2go Episode 37 – Word Find and Replace

On this week’s episode, we’re talking about how to do a find and replace in Word. Let us know what you think of the new format!

it2go – The IT Training Podcast

Customizing the Ribbon in Microsoft Office

Recently I decided to investigate the Camera command in Excel 2010. It provides one possibility for capturing data from various spreadsheets and viewing it all in a single spreadsheet. But before I could play with the camera, I had to find it and display it. In my installation of Excel it was hidden by default.

Customizing the Ribbon is possible from the Options window. Go to the Excel (or other Office 2010 application) Options window by choosing the File tab and clicking Options near the bottom of its menu. At the left side of the Options window, choose the “Customize the Ribbon” category. In this window proceed as follows: Read the rest of “Customizing the Ribbon in Microsoft Office” »

Customize Your Tabs in Word

Do you work with tabs? This is what you have been waiting for! When you have to line up text in a columnar format and the default tabs do not do the trick for you, this is the answer.

Now, the helpful secret here is that the file we will are using was typed so that there is a tab between each piece of information we would like in a column. The tab mark is indicated here by the horizontally pointing arrow.
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Finding and Replacing Spaces in Word 2010

There are several reasons we might need to find and replace spaces in Word. Perhaps we were taught to put two spaces between sentences and now need to update documents to have only one space.  Or possibly we have a coworker who likes to separate ideas with several spaces instead of a tab or hard return. Using Word’s Find and Replace feature, we can easily find these extra spaces and replace them with the formatting of our choice (single space, tab, or hard return).

Finding and Replacing Two Spaces

To open the Find and Replace dialog box, on the Ribbon, click:  and choose “Advanced Find…”

The Find and Replace dialog box opens.  Click the Replace tab at the top of the dialog box.

To find two spaces, in the “Find what” field, type: 2 spaces.  In the “Replace with” field, type: 1 space.

Because the spaces don’t appear as text, the Find and Replace dialog box will seem to be empty…but it isn’t.

To find the first occurence of two spaces, click: . The cursor will move to the first set of two spaces. To replace these with a single space, click: . The cursor will automatically move to the next occurence of two spaces. Of course, you could always choose to Replace All the double spaces.

Finding and Replacing a Varying Number of Spaces

Now, what about that coworker who tends to separate ideas or lists with several spaces instead of a tab or hard return?  How can we find a group of spaces that varies in number? This is just slightly trickier than finding 2 spaces.

Open the Find and Replace dialog box by clicking and choosing “Advanced Find…”

Move to the Replace tab at the top of the dialog box.

To find a varying number of spaces, we will use the {n,} sequence. This tells Word to find any occurence of at least n number of the previous character. In our case the previous character will be a space.

In the “Find what” field, type: space {2,}.

What do we want to use to replace the multiple spaces? If we’d like to insert a tab, we type: ^t. To insert a single space, type: 1 space. To insert a hard return, type: ^p

Let’s replace the spaces with a hard return. To do this, in the “Replace with” field, type: ^p.

Before this will work, we need to make sure that the “Use wildcards” option is activated. Without this, we won’t get the results we want.

To see additional options, click: . The dialog box expands. To activate the “Use wildcards” option, click the checkbox.

The dialog box should look like this:

To find the first occurence of two or more spaces, click: . The cursor will move to the first set of two or more spaces. To replace these with a hard return, click: . The cursor will automatically move to the next occurence of multiple spaces. Of course, you could always choose to Replace All the multiple spaces.

 

Changing Ruler Units from Inches to Centimeters in PowerPoint 2010

By default, the rulers in PowerPoint display measurement in inches. The same is true of the other Microsoft Office applications. If you prefer to view and work with metric units, this setting can be changed from within Microsoft Word and Excel (via Options > Advanced > Display) but not from within PowerPoint.

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Using the Push Pin in Microsoft Applications

Have you ever wondered what the purpose of that little push pin is when it shows up in a Microsoft Office 2007 or 2010 application? This push pin can be quite a time saver when opening documents or using online Help in Office applications.

Push Pin Read the rest of “Using the Push Pin in Microsoft Applications” »

“Saving” time in Word, PowerPoint and Excel

“Just Browsing” might be considered worthwhile when we are strolling through the mall with no particular must-haves on a shopping list. But when we’re working in Microsoft Office and frequently saving files, taking time to browse for the preferred folder can be about as productive as hunting for a mall parking spot at Christmas!

Your installations of Microsoft Office applications come with default locations defined for saving files. If, for every file you save, you navigate from that location to another, you could be losing lots of time browsing. And if you absently click the save button without specifying the location, you lose more time later searching for the file and/or moving it to the preferred spot. So how do you tell the application that you would like to head to a different location when you start to save a file? Read the rest of ““Saving” time in Word, PowerPoint and Excel” »

Help! Outlook 2010 Keeps Freezing and then Restarting!

Are you using Outlook 2010?  Does the application freeze up and restart every time you attempt to open certain email messages?  Are you frustrated?  Are you thinking about uninstalling Outlook 2010 and reinstalling Outlook 2007?  If so, read on…

warning dialog box

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Microsoft Office 2010 is Here!

Microsoft Office 2010 Professional Plus for Windows is now available for download to IU students, faculty and staff from IUware Online. For more information on Office 2010 at IU, you can visit the IU Knowledge Base at:  http://kb.iu.edu/data/azeu.html. Here you can get information about system requirements and installation as well as information regarding the 64-bit version (coming soon). You will also find other notes and links to relevant resources regarding Office 2010.

To find out more about important new features, click here:  What’s New in Microsoft Office 2010.

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