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Archive for the 'Word' Category

Which version of Office are you using?

While it may seem like a very basic question, knowing which version of an Office application you are using is becoming much more important. The core Office applications (Word, Excel, PowerPoint, and Outlook) are available on multiple platforms now, and an application’s feature set may vary now not just by version, but also by platform.

And the many ways you may be able to get to a particular application may make it seem like finding out would be even more complicated now. Luckily, that isn’t quite true.

Read the rest of “Which version of Office are you using?” »

Where did that {Office app} feature go?

As Microsoft Office applications are made available on more and more devices and platforms, some of the things you may actually do with them can vary. Sometimes wildly. It’s a good thing that Microsoft shows what we may be able to use (or not).

For their flagship Office applications, these Microsoft Support site articles provide an overview of feature comparison by application version:

As a bonus, for those of us who may use different operating systems to get our work done, they provide a much more detailed comparison of differences between Excel 2013 and Excel 2016 for Mac.

“We need to remove some older apps” error during Office 2016 installation

So you’re very keen to install and use the new Office 2016 suite on your PC? Please be certain to take a few moments before you do that, so you won’t unexpectedly see the error “We need to remove some older apps”:
Subtle error message prompting removal of Office 2013 stand-alone apps

Are you running any of the following standalone Office 2013 applications?
Read the rest of ““We need to remove some older apps” error during Office 2016 installation” »

Creating Accessible Documents at IU

Creating Accessible Documents at IU

We all know that creating accessible documents is an important part of providing universal access to courses and other university materials. In a recent IT Training webinar, presenters Joe Humbert and Mary Stores from IU’s Assistive Technology & Accessibility Centers provide general guidelines, along with detailed demonstrations, to help you ensure your documents are accessible.

View webinar recording. View the webinar recording for “Creating Accessible Documents at IU.”

In this presentation, several resources were shared to enable participants to follow along and use as reference later. View and/or download the shared resources for this presentation.

In this webinar, we covered:

  • How to create or improve the accessibility of PDF, MS Word, MS PowerPoint documents
  • Techniques for writing alternate text descriptions and descriptive link text
  • Best practices for syllabi

Follow-up questions are welcome. You can add a comment to this post or reach out to IU’s Assistive Technology and Accessibility Center directly.

Going Paperless at IU: an Overview

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Reducing paper consumption

Everyone at IU needs to know about how to reduce paper consumption.Paperless systems take up minimal space, they save energy and landfill space. Using digital documents allows easy collaboration with others and on-the-go access wherever you have Internet. In comparison to file cabinet systems, good paperless document organization can help you find the information you need at lighting speed. And there’s no need to worry about fires or floods; using digital documents, it is very easy to create back-ups of all your important data. Moreover, with the security available in backup and storage programs, your digitally stored information has stronger protection from theft. Finally, no need to shred when you are done; virtual documents can be easily  purged.

In keeping with that spirit, IT Training has developed a series of articles under the heading, “Go Paperless.” Read on for the  many reasons to leap into the modern method of document storage. Here are the articles in our “Go Paperless” Series:

About paperless, digital storage:

Using Box at IU for Storage and Sharing:

Collaborating with Others:

Going Paperless in the Classroom:

Easily Collaborate on Any File Type Using Box Apps

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Two Box apps that can make your life easier

Using Box at IU along with two Box add-ins, you and your project group can work on a single file — without having to keep a local copy on your device and then sending your document around via hard copy or email.

In his article about Box, Tom Mason has extolled the merits of using Box Edit. Let’s talk about this Box App a little more. With Box Edit, you can simply open a file directly from the preview page on Box, make edits instantly, and save the new version back to Box automatically. Then, when you share your document with others, your collaborators can use Box Edit to work on the same document in the same way—without ever having to download and re-upload it! As long as you have the application on your computer, you don’t have to worry about the file type.  PSD files, presentations, images, CAD drawings, Illustrator files – any file you can edit on your computer’s desktop you can now edit without leaving Box. Install Box Edit once and it will work on all your browsers, including Chrome, Firefox, Internet Explorer (Windows) and Safari (Mac).

Another app,  Box for Office, allows you to start up an Office Document such as Word, PowerPoint, or Excel on your own computer–and when you choose Save As, you can save directly to your Box account without having to upload it. Once there, share it with others and they can use Box Edit to edit it.

Read the rest of “Easily Collaborate on Any File Type Using Box Apps” »

Real-time Collaborative Editing in Word, Excel and PowerPoint

Go Paperless! IT Training can help!

 

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

When multiple individuals provide their separate contributions to a single document, this is termed as collaborative editing. Having the ability to allow more than one person to update the same document is often as essential as it is advantageous. Until recently, collaborative editing of Word, Excel or PowerPoint files had a major restriction in that only one person could work on a single file at a time; otherwise, it was necessary to keep multiple versions of the file and reconcile them all into a single file. This restriction can be a bottleneck since only one person may edit the file at a time, additional effort is needed for version control and coordination between contributors, and reconciling between multiple files requires additional effort and increases the risk for missed updates.

Collaborative editing technology, however, has matured significantly over the past few years through the use of cloud storage services. By leveraging cloud technologies, collaborators now have access to a number of tools that help streamline collaborative editing. Of specific interest to Office users, synchronous or real-time collaborative editing is now possible, which allows several people to work on a Word, Excel, or PowerPoint file at the same time. Let’s take a brief look at this real-time collaborative editing provided by Google and Microsoft. Before we start, please note that Google Drive and Microsoft’s OneDrive cloud storage services are not supported by IU and are not suitable for storing or sharing institutional data. However, this information may be of use for personal projects.

Read the rest of “Real-time Collaborative Editing in Word, Excel and PowerPoint” »

Creating a PDF Form in Adobe Acrobat

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Does your department make use of forms that people need to fill out and return to you?  If so, one way to reduce the amount of paper used by printing out all those forms is to create a PDF form in Adobe Acrobat.  Not only does it help reduce the amount of paper your office uses, but there are also other benefits to making use of PDF Forms.  In this article, I’ll show you how to create a simple PDF form using Microsoft Word and Adobe Acrobat XI.

Read the rest of “Creating a PDF Form in Adobe Acrobat” »

Word’s Paste Options

In a recent IT Training workshop that I was teaching, a participant ask me what each of the options in the Paste button on the ribbon in Word meant. I knew the ones that I used, but didn’t know the others. So, I promised to research and get back with the information.

Here it is:

paste

The paste button has an upper part and a lower part. Clicking on the upper part of the button does a simple past from the clipboard to wherever your cursor is in the document. Read the rest of “Word’s Paste Options” »

The End of an Era

It is a sad month for Microsoft Office users. Click here to find out why.

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