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How to manage what syncs from Box on your local computer

Do you want some documents, such as just those files you use at the office, to remain only in your Box account but not be synced to your local computer? You can be selective about what your local Box Sync app slurps from your Box account. There are two ways to do this.

When using a browser in your account on the Web, for each folder you can right-click an options arrow located next to the Share link and choose Sync Folder to Computer or else Unsync.  This includes or excludes the entire folder for all your synced devices.

If you don’t want certain folders on a single local system, you can also delete the folder from your Box folder on that local system. Deleting a folder in your local system does not delete the same folder on Box; it will merely unsync the folder, remove it from your local system, and keep it saved on Box. However, if you want to delete this folder in both locations, you need to explicitly delete the required folder in your Box account on the Web. This behavior protects content from unintentional and accidental deletions.

A special note: This behavior only applies to folders. If you delete a file in your local system, you will automatically be deleting it from Box as well.

See https://support.box.com/hc/en-us/articles/200852677-Box-Sync-4-0-Release-Notes#unsyncondelete

Poll Your Audience – No Clickers Needed

Last October, at the Statewide IT Conference in Bloomington, Brad Wheeler, one of the best presenters that I have ever had the privilege of watching, took questions from the crowd via Smartphone. I didn’t think much about it at the time, but yesterday, when I saw an advertisement for a new cloud-based application called sli.do, I wondered if that was what Brad had used during his presentation.

I decided to check out this application to see if it might be useful for the trainers in our department.

(more…)

Help! I Can’t See the Unread Mail Envelope Icon on the Taskbar!

NCT submitted this comment on the blog article titled Change Fonts in Outlook 2013:

“Help! I cannot see the unread mail envelope on the taskbar, and I have come
to rely on that. Is there a way to change the appearance of the icon so
that it stands out more?”

NCT is referring to the first icon shown on the taskbar below:

mail_icon

This envelope icon appears when you receive a new message in Outlook 2013, but as you can see in the image above, it is not easy to see. The light orange color of the image doesn’t show up well on the transparent taskbar.

While there is no easy way to change the look of the icon itself, you can customize your taskbar so that the icon will stand out better. To customize the look of the taskbar when running Windows 7, follow these directions:

  1. Click on the Start Orb.
  2. Point to Control panel.
  3. Click on Personalization.
  4. At the bottom of the new window, you see:
    icons at bottom of Personalization windowClick on the Window Color icon.
  5. A new menu appears:
    Window Color and Appearance window
  6. Click on the color swatch that you prefer. One of the darker colors will provide the most contrast.
  7. Press and drag the Color intensity slider all the way to the right.
  8. Click on the Save changes button.
  9. Preview the results in the bottom right corner of your screen:

darker_colored_taskbar

If you aren’t happy with the way the taskbar now looks, repeat these steps and choose a different color. You can also expand the “Show color mixer” section, and experiment with the hue, saturation, and brightness of the window elements.

Weather Information in Outlook 2013

Did you know that you can get weather information directly from Outlook? If you are using Outlook 2013, simply open the Calendar view and look just to the left of the search box. You will see the name of a city, and the forecasted temperatures in that city for the next 3 days.

outlook weather info

If you are not in the city listed, click on the drop-down arrow next to the city name and change it.

drop-down menu for selecting city

If you want additional information about the weather, hover your mouse over any of the days shown and a pop-up will appear, displaying wind speed, humidity, and precipitation.

weather pop-up

Quick way to create background color in Photoshop

Ever want to put a color in the background layer of you Photoshop file? It is so simple.
1. Click on the foreground color in the toolbox.

Graphic of Photoshop's foreground and background tool on the toolbox

 

 

 

 

2. Choose the color of the background desired by clicking in the large area on the menu. That color will appear under the word new:

Color Picker menu in Photoshop

 

3. Click OK in the menu.
4. Hold down the Alt key (Option on a Mac) and hit the Backspace key.
5. The background is filled with that color.
6. If the background color on the toolbox is what you prefer, hold down the Control key (Command on the Mac) and hit the Backspace key.

Just saved you lots of time, right?

Manage Spotlight Indexing on Your Mac

Mac OX Spotlight search is a powerful resource, bringing you all kinds of search results in a flash. However, the downside is that it can take up precious CPU that you may need for other tasks. You can switch it off when you don’t need it and then turn it back on when you aren’t working with processor-intensive applications. Here’s how: http://www.mikesel.info/disable-spotlight/

It’s also best to understand how Spotlight works, and how to manage and fix it. See: http://www.macobserver.com/tmo/article/how-to-fix-spotlight-indexing-in-os-x

What Is That Keyboard Shortcut Again?

Do you struggle to remember keyboard shortcuts? Do you tack up sticky notes with Ctrl and Alt symbols everywhere? Instead, you can go directly to ShortcutWorld.com, the one-stop shortcut place.

ShortcutWorld.com is an open, wiki-style Reference Database that contains Keyboard Shortcuts for hundreds of applications– in Windows, Mac, Linus, and web applications. Boost your productivity and save yourself time. 

Flipboard: a New Way to Publish

 Flipboard brings together world news and social news in a beautiful magazine, plus it is a social media publisher as well.  It is a mobile aggregator app that works on the most common mobile platforms and Windows 8, presenting content in a format that is more pleasing to read than most apps — and in some ways even better than reading a magazine or newspaper.

First, Flipboard curates its own media by providing its own feeds for things like news, politics, technology, politics, etc., from prominent online websites such as New York Times, NPR, Financial Times, Business Insider, Huffington Post, etc. 

Second, Flipboard allows any viewers to create and curate their own magazines, adding any feeds they want.

Thus, with a multitude of topics available, not only is Flipboard a good way to find new items of interest to you, it’s an easy way to publish your own magazine — and then share it with the world, subscribe to others, and share their feeds. Anything that is online can be flipped into a Flipboard magazine. Even dabblers in social media find it fascinating to see their own twitter feed look like a magazine  with both text and photos.

You can find my own art and painting magazine, Reflections, there, too. 

Find Flipboard at the app store on your mobile device, or browse to: https://flipboard.com.

Photoshop: Dodging and burning the nondestructive way

The Dodge and Burn tool in Photoshop are older tools that refer to the photographic process of managing incoming light during the photochemical developing process, to make certain areas of the photo light or dark. Because these tools are readily available on the Photoshop toolbar it is easy to blithely use them, only to discover that we overdone the effect and have damaged pixels.

There is a nondestructive way to lighten or darken parts of an image in Photoshop using a new layer with a Blend mode. See the technique here:

http://www.photoshopessentials.com/photo-editing/dodge-burn/

Note, however, that it is not necessary to fill the layer with 50% gray because in any of the Contrast blend modes, gray IS already transparent. Thus, just add a transparent layer on top of the one you want to lighten or darken, change the blend mode to Overlay or Soft Light (these work best for me) and then paint with black or white in varying opacities over the areas you want to darken or lighten, respectively. 

Introducing Self-Paced Advanced Technical Training with Pluralsight

Pluralsight is a leading provider of video-based online training with a focus on more technically oriented topics. And as part of the Pluralsight pilot program, Indiana University students, faculty and staff across the state can enjoy free access to Pluralsight training from January 1 – March 31! This is a no-risk opportunity for you to see if Pluralsight training is right for you.

You can use Pluralsight to grow your skills in software development, Business Intelligence, database and server administration, networking and much more.

We will ask everyone who gets an account to complete a brief survey at the end of the pilot period. Please commit to responding as this will enable us to assess the interest at IU.

To request a Pluralsight account, send an email to itpilot@iu.edu from your IU account.

If you have questions about this service, please contact us at itpilot@iu.edu.

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