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Archive for the 'Desktop Publishing' Category

Customizing the Ribbon in Microsoft Office

Recently I decided to investigate the Camera command in Excel 2010. It provides one possibility for capturing data from various spreadsheets and viewing it all in a single spreadsheet. But before I could play with the camera, I had to find it and display it. In my installation of Excel it was hidden by default.

Customizing the Ribbon is possible from the Options window. Go to the Excel (or other Office 2010 application) Options window by choosing the File tab and clicking Options near the bottom of its menu. At the left side of the Options window, choose the “Customize the Ribbon” category. In this window proceed as follows: (more…)

Customize Your Tabs in Word

Do you work with tabs? This is what you have been waiting for! When you have to line up text in a columnar format and the default tabs do not do the trick for you, this is the answer.

Now, the helpful secret here is that the file we will are using was typed so that there is a tab between each piece of information we would like in a column. The tab mark is indicated here by the horizontally pointing arrow.
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Hidden Treasures of Illustrator

Looking for clip art? What about additional color options in Illustrator? Check out this option!

 

To find Clip Art, go to the Window menu. Choose Symbol Libraries. There are lots of options from the fly-out menu. Choose one and click. This opens up the panel for the option you chose. To apply a clip to your project, simply press and drag from the panel to your project. Remember that you can re-size without losing any quality when working with a vector image!

One more feature! As you go back into the Window>Symbol Libraries menu and choose another panel, the newly chosen menu will be added as a tab in the same panel you opened with your earlier choice. Even if you close the menu by clicking on the X in the upper right hand corner, choose another panel and you will find the new panel is added to the previous one.

There are many panels in the Window menu that will give you options such as brush, graphic styles, and swatch libraries. You can get some interesting effects by pressing and dragging an effect, for example, on top of a piece of clip art.  Experiment and have fun!

Create a website with rollovers using Illustrator and Dreamweaver

Knowing the basics of Illustrator and very little Dreamweaver, it has become very easy to create an interesting and fun website, complete with rollovers without knowing any code. Here’s an example of what can be accomplished. I used CS5 on my iMac, but you can use a PC and Adobe versions as old as CS2 just as well.

To Start with, create a new Folder on the Desktop (or wherever you plan to save your website) and title is “website.” This will provide a location where all your files for this particular website will be saved. It is important to keep all web files for one website in one location.

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Finding and Replacing Spaces in Word 2010

There are several reasons we might need to find and replace spaces in Word. Perhaps we were taught to put two spaces between sentences and now need to update documents to have only one space.  Or possibly we have a coworker who likes to separate ideas with several spaces instead of a tab or hard return. Using Word’s Find and Replace feature, we can easily find these extra spaces and replace them with the formatting of our choice (single space, tab, or hard return).

Finding and Replacing Two Spaces

To open the Find and Replace dialog box, on the Ribbon, click:  and choose “Advanced Find…”

The Find and Replace dialog box opens.  Click the Replace tab at the top of the dialog box.

To find two spaces, in the “Find what” field, type: 2 spaces.  In the “Replace with” field, type: 1 space.

Because the spaces don’t appear as text, the Find and Replace dialog box will seem to be empty…but it isn’t.

To find the first occurence of two spaces, click: . The cursor will move to the first set of two spaces. To replace these with a single space, click: . The cursor will automatically move to the next occurence of two spaces. Of course, you could always choose to Replace All the double spaces.

Finding and Replacing a Varying Number of Spaces

Now, what about that coworker who tends to separate ideas or lists with several spaces instead of a tab or hard return?  How can we find a group of spaces that varies in number? This is just slightly trickier than finding 2 spaces.

Open the Find and Replace dialog box by clicking and choosing “Advanced Find…”

Move to the Replace tab at the top of the dialog box.

To find a varying number of spaces, we will use the {n,} sequence. This tells Word to find any occurence of at least n number of the previous character. In our case the previous character will be a space.

In the “Find what” field, type: space {2,}.

What do we want to use to replace the multiple spaces? If we’d like to insert a tab, we type: ^t. To insert a single space, type: 1 space. To insert a hard return, type: ^p

Let’s replace the spaces with a hard return. To do this, in the “Replace with” field, type: ^p.

Before this will work, we need to make sure that the “Use wildcards” option is activated. Without this, we won’t get the results we want.

To see additional options, click: . The dialog box expands. To activate the “Use wildcards” option, click the checkbox.

The dialog box should look like this:

To find the first occurence of two or more spaces, click: . The cursor will move to the first set of two or more spaces. To replace these with a hard return, click: . The cursor will automatically move to the next occurence of multiple spaces. Of course, you could always choose to Replace All the multiple spaces.

 

Changing Ruler Units from Inches to Centimeters in PowerPoint 2010

By default, the rulers in PowerPoint display measurement in inches. The same is true of the other Microsoft Office applications. If you prefer to view and work with metric units, this setting can be changed from within Microsoft Word and Excel (via Options > Advanced > Display) but not from within PowerPoint.

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Identifying and Replicating Colors in PowerPoint

Microsoft PowerPoint 2010 includes many useful new features that make it easy for users to do everything they need to do from within the program. We can now edit images, audio clips, and even video without ever opening another application. While these editing capabilities are fairly limited, they are still extremely handy when you are trying to get a slide show out the door quickly.

Considering their efforts to include all the basic tools that a designer could ever need, I am really surprised that Microsoft has not integrated some type of color picker tool into their user interface. I can’t count the number of times over the past 5 years when I have needed to identify and replicate a specific color used in a slide show. Yes, I am a power user, and yes, I do create far more presentations than the average Joe, but I feel certain that even novice users may occasionally have this need. 

While it isn’t difficult to open Photoshop, or another image editing application, and to use the tools available to identify a color’s hexadecimal code or RGB values, it takes time.  I want everything to be quick and easy!   (  :

Pixie IconI guess that is why I was so excited when I recently discovered a handy little utility called Pixie. The program is free, easy to download and use, and it provides accurate color information, not only for use with PowerPoint, but for use with any application that doesn’t have its own built-in color picker.

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Using the Push Pin in Microsoft Applications

Have you ever wondered what the purpose of that little push pin is when it shows up in a Microsoft Office 2007 or 2010 application? This push pin can be quite a time saver when opening documents or using online Help in Office applications.

Push Pin (more…)

Add a Smile with Photoshop Puppet Warp

 
Adobe Photoshop CS5 offers a new feature called Puppet Warp that allows you to slenderize, uplift, or transform anything in an image. By stretching, squeezing, and twirling pixels around anchor points, you can alter things in any way you can imagine. Here’s how:

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Use InDesign’s Eyedropper Tool to Apply Text Attributes

eyedropperDid you know that with the Eyedropper tool in InDesign  you can pick up text specifications including font face, size, tracking, color, and paragraph settings - and apply them to multiple text areas? It works much like the Format Painter  in Microsoft Word.

When applying the Eyedropper tool to text, you can either: a) highlight the text that has the appearance you want to copy and then apply the characteristics elsewhere, or b) select the text to which you want to apply new formatting, and then point to a piece of text that has the desired appearance. Each is done a little differently. Here’s how you do it:

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