Authorizing Cloud Storage

Title image that says "Authorizing Cloud Storage," and has the logos for box, dropbox, googledrive, and onedrive

Technology is meant to make your life easier. But if you’re not using it properly, it can become a real hassle. Are you fed up with logging in to your Box account just to download a file on your computer or upload your homework that you just completed? Don’t worry, so are we–and we’ve got the solution for you!

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Access vs. Excel

Title image that says "Excel vs. Access" and shows the excel and access logos

Excel and Access are both very powerful applications. They are each special in their own way, however; there comes a time when the things you are trying to do can be completed in either work space. So, what do you choose? Neither of these applications are necessarily better than one another, but their features might be better suited for one action versus another action.

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Switching from OneStart to One.IU: A Quickstart

Have you made the switch from OneStart to One.IU (one.iu.edu)?

One.IU is the university’s new directory for online services. It will completely replace OneStart on October 21, 2015.

If you haven’t started using One.IU, why not do it today? Getting started is easy. Learn how in the following short video, which covers the essentials for getting around One.IU.

For more details on the retirement of OneStart, including a OneStart to One.IU comparison and information for publishers, visit restart.iu.edu.

20 Apps for Teachers and Students

title image stating '20 apps for teachers and students"

Tablets are everywhere! And mobile technology is becoming a bigger and bigger thing. Most places on campus are already wired and ready to go, so students can begin using their tables alongside computers. I’ve scoured the internet for some of the top iPad applications that are great for teachers and students! Here are 20 amazing apps… Read the rest of “20 Apps for Teachers and Students” »

Using Mobile Apps for Collaboration

Using Mobile Apps for Collaboration - View the Recorded Presentation

Need help or motivation for adopting some of the key mobile apps for collaborating at IU? Our recent webinar, “Using Mobile Apps for Collaboration,” will give you a jump start.

*Please check the system requirements for each app to be sure your desired device and OS are compatible.

View webinar recording. View the webinar recording for “Using Mobile Apps for Collaboration.”

This webinar was a follow-up to a previous session about making the most of your mobile device, which focused on getting these apps installed and running on your device(s). Catch up on installation and configuration details in this blog post.

In “Using Mobile Apps for Collaboration,” we covered:

  • Why mobile matters
  • Working in the Box app
  • Joining Connect meetings in the app
  • Reviewing Canvas content and communicating in the app
  • Communicating using the Lync app
  • Managing participants in the Pexip app

How are you using your apps to collaborate?

What do you want to know more about with mobile apps?

Fun With Icons on Iconfinder.com

fun with icons graphic

We’re all trained by now to think in icons. Triangle means play. Speech bubble means chat. Plus sign means add. Icons are great way to sum up instructions or ideas in visual ways. This simplified visual representation allows us to process the information quickly and minimizes lengthy text explanations.

iconfinder.com logoThat’s why when I’m creating web graphics, I rely heavily on using icons. If time allows or if the idea is pretty complex or unique to the situation, I will create a custom icon. But I’ve found a great site for when time is short or you don’t want to reinvent the wheel: iconfinder.com

On the homepage, you can search for the type of icon you need, or you can scroll down to preview a few different sets available.

What I especially love about the site are the straightforward license agreement details that are included. That way, I know if I can use it with no strings attached, if I need to link back to the designer’s site, or if I need to credit the designer somehow in the graphic itself.

Most of the time I’m looking for free/no strings attached icons, like this set: https://www.iconfinder.com/iconsets/48-bubbles

screenshot of icon set

Click image to enlarge.

But depending on the project, I might want to use a specific kind of icon design and I can credit the designer. Like this one: https://www.iconfinder.com/iconsets/sympletts-free-sampler

example icon set - sympletts

Click image to enlarge.

Yet, if I do want to customize an icon, and I often do, I can download the native .ai file and modify away (depending on licensing restrictions).

Select Adobe illustrator

I also really appreciate the ability to very easily download the icons in different sizes or file formats, without having to do those steps myself in Illustrator.
more options

For example, the following is an excerpt from an earlier blog post of mine, in which I downloaded the .ai file for the book icon, recolored it in Illustrator, and used it in the blog post with the image itself linked back to the appropriate site:

example from other blog post using book icon

Excerpt above from: http://ittrainingtips.iu.edu/business-productivity/simplify-your-tech-life-tip-1-pilot/03/2015

Be sure that when using icons on web pages, you’re using good alt tags and image descriptions to keep your site up to standards with accessibility.

Also, note that if you download a few icons from iconfinder.com, they’ll prompt you to create an account with them. This is a simple login process and is free.

And remember, many social media icons are already available at different sizes in IU colors from brand.iu.edu in if you’re working on IU-related projects. View the logos downloads page and scroll down to the Icons files.

Stay tuned for a follow-up post on using the symbols in Illustrator for your iconography.

Organize Your Email

Title image of a manila folder that says "Organize your emails"

Many people send emails which means your inbox and can full very quickly. Are you suffering from a cluttered inbox? Have you ever gone to find an email and it seems to have just disappeared? Organizing your email can be as easy a setting up a couple of folders, tossing out the unnecessary emails, and rearranging the way things appear.

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Making the Most of Your Mobile Device

Making the most of your mobile device webinar

We recently asked our UITS colleague Michele Kelmer to present how to get up and running with these commonly used mobile apps at IU:

  • Canvas
  • Box
  • Citrix Receiver (for IUanyWare)
  • Lynda.com
  • Lync 2013
  • Adobe Connect

To learn more about these apps and get step-by-step instruction on how to set each one up in iOS or Android devices, view the webinar recording, which is linked below.

*Please check the system requirements for each app to be sure your desired device and OS are compatible.

View webinar recording. View the webinar recording for “Making the Most of Your Mobile Device.”

These links were shared during the webinar for additional information:

Our thanks to Michele, IT Strategy Business Analyst with IT Community Partnerships, and Program Coordinator for UITS Student Outreach (uitsoutreach@iu.edu).

“Email over Quota” messages? Don’t just take their word for it.

Have you gotten an email message with dire warnings that your account is (nearly) over quota, and by the way, “click here” to reactivate, clean up, or upgrade your account? I’ve gotten a few of these over the past 6 months, two of which had disguised themselves as being from someone else here at IU. One was in the athletics department (!). Who knew they cared about my email quota in athletics?

Hopefully you know enough not to panic and actually “click here,” but if you’re at IU, there are some things you can do. The first, if you have any doubts at all about whether you are actually approaching your quota, is to actually check.

If you’re using Outlook 2010 or 2013 for an Exchange account, this is ridiculously easy. Just click on the File tab, and the first view you’ll see is your account information. Next to the “Cleanup Tools” you’ll see a very straight-forward visual indicator of how much space you have left.

Screensnap of the Outlook Cleanup Tools, with a bar graph representing how much of email quota is being used.

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Switch Your Mouse to the Left Side

Mouse iconAs a rule, a user’s mouse hand is determined by the hand with which they write. Right-handed users position the mouse to the right of the keyboard while left-handed users might choose to position the mouse to the left of the keyboard. Some left-handed users choose to acclimate themselves to the mouse on the right side (especially if they share their computer with a right-handed user); others that are right-handed choose to switch to using their left hand to alleviate repetitive stress injuries in their right hand or wrist.

If you decide to switch your mouse to the left, you may want to consider altering the mouse button assignments – some people just find it more natural to have the “left” click action, or primary mouse button, always controlled by the index finger, and the “right” click action, or secondary mouse button, controlled by the middle finger.

If you do want to reverse the function of the mouse buttons, the switch is quite easy in Windows 8.1. Read the rest of “Switch Your Mouse to the Left Side” »