Quick Outlook Tip

Auto Reminder to Attach that Document!

How many times have you sent or received a message in Outlook that promised an attachment, but the attachment wasn’t there!

Well, Outlook has an option to help us.

If you write a message in Outlook and mention the word “attach” or “attachment” in the body, but you forget to actually attach the file, you will get this message:


From here you can choose to send the message without the attachment, or choose “Don’t Send” so that you can get that document attached!

Free Training from Adobe

Just received an email today about two free training opportunities from Adobe.

Sowing the Seeds for a More Creative Society is a webinar on September 17th at 4pm EDT. Learn how to prepare students to participate in a more creative society in this webinar, presented by Mitch Resnik of the MIT Media lab. For more information, go to: http://go.iu.edu/efZ

If you are wanting to build your first website, or help students create one of their own, check out this two-week online Muse CC immersive boot camp.  Learn how to design sites for web, mobile and tablet. The course starts on October 10th. Learn more at: http://go.iu.edu/efW

Oh and by the way, if you are part of the IU community, you have access to Muse CC through IUanyWare.

Free Training! Box Power User Essentials

The folks at Box are offering free registration for their Power User Essentials course through the end of this week. From Box:

Our Box Education team has been hard at work designing new courses.  We’d like to give you the chance to try them out.  Starting today and through next week [Sept 19th], we’re offering free registration for:

Power User Essentials: cloud.box.com/poweruser

To sign up, please visit this link: https://boxuniversity.litmos.com/self-signup/ and enter the code.

Code for Power User Essentials: P0werUser!

Note: That is a zero in the code, exclamation mark required.

I signed up and you should too!

Saving Search Criteria

In any component in the SIS you can save common search criteria, give them names, and reuse them anytime you enter that component. Saved Search is different from setting defaults in that you can have multiple saved searches. Component search pages are by default set to Advanced Search. At the bottom of the search page is a button for Basic Search and a button for Save Search Criteria. Enter the fields you want to save and click Save Search Criteria. For example: If you assign class permissions for both undergraduate and graduate students, you might enter the Institution, Term and Undergraduate for the Career, click Save Search Criteria. When prompted, enter a name for the search and click Save. Then click Return to Advanced Search. Do this again for Graduate. You now have two saved searched for Class Permissions. Whenever you enter this component again, click the dropdown arrow beside Use Saved Search and select the search criteria you want to use.


You can use different criteria in different components. There is no limit to how many named searches you save in any given component.


Get free Tableau training from Pluralsight and lynda.com

Are you using Tableau Desktop? Or do you want to, but don’t know where to begin? There are a lot of Tableau training videos and articles available. It may seem overwhelming. That’s where IT Training comes in to make it easier to learn Tableau.

IT Training has a Tableau Training Resources web page that organizes the many learning materials from the Tableau web site, Pluralsight, lynda.com, and other online areas. Our Tableau Training Resources points you in the right direction in how to get the Tableau Desktop software, highlights the new user training videos, and includes links to using Tableau at IU and additional Tableau resources.

If you are looking for specific Tableau learning topics, see our Tableau Self-Study Syllabus web page. It categorizes the Tableau learning videos based on big data analysis themes (e.g., preparing your data, connecting to your data, visualizing your data with charts and maps, analyzing your data, authoring dashboards, and much more!).

The next phase of Next.IU – Video Solutions

Do you use video with your class? Have you been waiting for a tool that makes it easier to pull it all together? This fall 2014, we will pilot various video management tools as part of Next.IU (the ongoing investigation into next-generation learning technologies at Indiana University).

Use audio-visual materials like video to capture the attention of your learners, increase motivation, and enhance the learning experience. Plus, today’s learners are not just sitting on the sidelines – they are creating their own videos too.

Ensemble Video and Kaltura SaaS are flexible software programs that offer easy-to-use tools to publish and share video content via an online, on-demand video library. Both tools have a site activity feature that lets you see how students are using your content. There are even ways to get captions encoded into your videos!

Meanwhile, our new learning management system, Canvas, also has the ability to upload video anywhere you see the rich text editor – you can even record video while grading to provide feedback for your students.

If you want to sign up to participate in the video management pilot for Ensemble or Kaltura, visit the Next.IU site and complete the form. For the field, “Reason for contact,” select “I would like to participate in the Video Management pilot.”

If you want to learn more, you can ask us here, or use the Contact Us form at Next.IU.

Pluralsight-It’s here through December!

The spring semester pilot program for Pluralsight has been extended through the end of December 2014! Pluralsight recently acquired Digital Tutors, a leading provider of video-based courses on design topics such as video editing, multimedia, 3D rendering, Adobe applications and much more. All pilot participants can access Digital Tutors training at no charge for the duration of the pilot!


To learn more about this pilot, visit our Pluralsight page. If you have questions about this service, please contact us at itpilot@iu.edu.

Screenshot from Pluralsight video.

Screenshot from Pluralsight video.

it2go Episode 76 – Adobe Creative Cloud

On this week’s episode, we’re talking about the Adobe Creative Cloud and when IU will have access to the new software.

it2go – The IT Training Podcast

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What font is that?

Have you ever seen a great looking font on a website or piece of printed material that you’d love to use in your next project? You’d love to use it, but you don’t know what it is. Don’t worry. There are free tools on the  Internet to help you find that font.


1. My Fonts – WhatTheFont http://www.myfonts.com/WhatTheFont/

On WhatTheFont, you can upload an image or type in the url of an online image. Make sure the image is simple. Images that are too complex cannot be interpreted by WhatTheFont.

2. Identifont –  http://www.identifont.com/

Identifont asks questions to help you identify the font you’re interested in. If you have an idea of the font’s name, but don’t quite know how to spell it, you  can type what you think it is and let Identifont  figure out what you mean. You can find a font that is similar to one who’s name you know, or find one  that contains a specific symbol or picture. If you know the name of a font designer, you can find that person’s fonts.

 3. Linotype Font Finder - http://www.linotype.com/fontidentifier.html

Enter a few letters and then answer a series of questions to help you recognize the font. This is a good one for people who are interested in the characteristics that make up a font.

 4. Fount – http://fount.artequalswork.com/

Fount provides a browser button so you can identify fonts on any website.

There are more of these tools out there. Just do a search using the terms “font identifier” to find one (or more) that works for you.

Learn more about using fonts in your design projects in our InDesign workshops, and in Page Design & Layout Basics.


Need training for your class? Request it!

It can be hard to teach effectively if your students don’t have the basic technology skills they need.

Did you know that IT Training can provide workshops specifically for your class? All you need to do is ask. Most of our workshops are available for special request, which means we can teach your class (or any group of 10 or more IU faculty/staff/students) either in our classroom, online, or in another location that will accommodate your group. How much does it cost? Nothing!

Just go to http://ittraining.iu.edu/request/ at least 3 weeks ahead of time, and start by choosing your desired workshop from the drop-down list. Options include Microsoft Office tools like Word, Excel, PowerPoint and Access; Adobe software like Photoshop, InDesign and Dreamweaver; Web skills like page design and HTML/CSS; and much, much more. We can even help your students create ePortfolios in Oncourse, or get them oriented to our new learning management system, Canvas.

If your class or group needs a training workshop, request it and we’ll offer it just for you.