AdRx Quick Notes

We talked briefly about Advising Records (AdRx) a few months ago. If you haven’t seen that post, you can find it here. A new feature has recently been added to the Advising Notes in AdRx. It’s called a “Quick Note.” Quick Notes can be created and then inserted into any Advising Note on a student’s record. Quick Notes are general comments that are helpful when documenting your conversations with students in AdRx. To see more information, you can find the job aid here.

New Quick Note

Simplify your tech life – Tip 5: Personalize

5 tips to simplify your tech life

 

“Know thyself.”

It’s the age-old adage that reminds us the importance of understanding our own hearts and minds. This principle can also help you simplify your tech life. Surprised?

Tip 5 is PersonalizeTip #5 is Personalize.

This final tip can apply to the previous four. It mostly serves as a reminder. But a list with five items seems more complete than a list with four. Plus I thought of a word that starts with a “p.”  No, wait! Keep reading! It’s good stuff, really.

For this tip, I’m not talking about customizing your desktop or home screen wallpaper. By “personalize,” I mean, find how you most naturally interact with your tech and customize your hardware or software to match you–your work and/or personal life, your personality, and your preferences.

Let’s look at how to personalize your approach. Only you spend every waking and sleeping moment with yourself, so your technology usage needs to make sense to you first and foremost.

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Term Codes in SIS

Many of us use Term Codes in SIS every day, but if you are new to using SIS, you may not know that each of the 4 digits in the Term code actually refer to something.

An example of a Term Code is 4152. Let’s break it down by digit.

  • The first digit refers to the century and 4 is equal to the years 2000 to 2099.
  • The second and third digits refer to the year. In this example the year is 2015.
  • The fourth digit refers to the Term where 2 is equal to spring, 5 is equal to summer and 8 is equal to fall.

Based on this information, the Term code 4152 is equal to Spring of 2015.

For a job aid with more examples, click here.

Creating a Survey with Google Drive

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Google Drive is a service that allows you to create documents (spreadsheets, word processing, slide shows, etc.) in the cloud. I talked about how Google Drive plays into the cloud storage landscape at IU in the article Pros & Cons of Using Different Types of Cloud Storage at IU. Today, we will be looking into one of the most powerful features of Google Drive, Google Forms. With a form, you can create surveys that include logic branching, unlimited questions, and unlimited surveys. The surveys you can create using Google Drive are completely mobile-friendly and store their data in a spreadsheet that can be easily downloaded and analyzed with a spreadsheet application like Microsoft Excel.

Before we dive into the content of the post, I would like to remind you that Google Drive is not approved for institutional data storage. It does have some really handy features, but it cannot be used for storing data that is a part of the day-to-day operations of Indiana University. To learn more, see the following articles:

That said, let’s explore how to use Google Drive to create an online survey!

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Simplify your tech life – Tip 4: Prioritize

5 tips to simplify your tech life

A&E reality show Hoarders artIt’s a show that builds on our fascination with the odd, or our inability to look away from a wreck. A very messy wreck. Hoarders is an A&E reality show in which extreme hoarders are met with a special de-hoarding team, including a mental health professional, organizing pros, and a cleanup crew to help them declutter in two days. Seeing the neglected piles of too much stuff is probably fascinating or appalling to many of us.

But how many of us are technology hoarders? We have apps and applications sitting around in neglected “piles” on our hard drives or smart phones. Or we have unused folders and files that are cluttering up our tech spaces. Or boxes of iPods and other tech hardware of all shapes and sizes under beds or in closets.

We can all probably use a little tech spring cleaning, and to effectively clean and organize, we need to learn how to prioritize.

Tip 4 is prioritizeTip #4 is Prioritize.

Prioritize access

Decide what you need to access the most quickly and most often, and make these easiest to access. Give them shortcuts on your desktop, place them in your taskbar or your dock, or store them on the home screen of your smartphone. Make sure that you’re not sorting through other things you’re not using to get to the ones you are. That means you should also de-prioritize apps you are not using as often and remove them out of these quick-access areas.

If you’re having trouble prioritizing, you might start to categorize by number of clicks or taps. Sometimes we’re so used to an inefficient way to get where we want that we’re clicking away day after day, and we can save ourselves some of the effort by just assigning meaningful access priority based on usage.

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Accessing SIS Training Resources through One.IU

Have you used the SIS Training Resources site? Have you used One.IU? Have you used them together yet? It’s simple.

Go to: one.iu.edu.

Search on SIS Training, then click the SIS Training icon.

sis training icon in one

You will be taken directly to the SIS Training Resources site which includes step-by-step job aids, videos and tutorials.

 

Plan Meetings and Events with Doodle

Go Paperless! IT Training can help!

 

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

Before you send those paper invitations, consider an electronic method.

Doodle logo

We all know that planning meetings and get-togethers with more than two people can be a nightmare. With Doodle, you can make it a snap.

What is Doodle?

Doodle is a free and very simple online tool that allows you to suggest dates and times for events or meetings in a simple table. When you have filled in all possible dates and times, you then share the web address of your suggestions with your invitees. No need for them to register. They simply visit the page, type in a name of their choice, and click check-boxes to select the times they can attend. Doodle saves all responses right there for everyone to see, and keeps track of the best date.

With Doodle Premium, you can connect calendars and send automatic reminders. Doodle is a free app for mobile devices, too!

To get started, visit Doodle.com.

Simplify your tech life – Tip 3: Pool

5 tips to simplify your tech life

A friend recently told me about the first time he happened upon Tacoapp.com. His first thought was, “Who would need this?” As he read the laundry list of apps that Taco aggregates, he realized, “Oh, wow, I am their target market.” You too might be surprised at how many apps or applications you use that have lots of overlap in their core functionality.

Tip 3 is PoolTip #3 is Pool.

Sometimes, you can find an aggregator, like Taco, that syncs up that core functionality to serve you up the data of several apps or push your information out to several apps simultaneously. This post will talk about several types of these app aggregators you might be interested in, as well as some DIY tips–all to save you time, digital space, and mental effort.

Personally, my favorite part of they myriad of apps and aggregators are the creative names people have to resort to.  Just check out this page to see what I mean: Top 49 Free Aggregators.

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Using Box Notes to Collaborate and Stay on Task

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

You may have already read Tom Mason’s article, Sharing & Group-Editing Documents in Box. If you are interested in using Box, I highly recommend that you read it! An additional feature of Box that deserves to be named in this conversation is Box Notes.

Box Notes is a simple document-creation tool available in all Box accounts. Using Box Notes, you can make notes for yourself or share ideas and allow people of your choosing to easily edit your document in real-time. Box Notes are entirely web-based and don’t require any apps to use.

In Box Notes you can work with simple text tools including inserting images and tables, using the simple editing panel:

Box Notes text editor

Plus, when you highlight text, you can add links and annotate. See the how-to tricks on Box.com.

To create a Box note, click the little pencil icon next to the New button:

New Box Notes icon

There are so many ways to use Box Notes. Examples might be: create too-do lists that you can access with any device; use the tables feature to create sign-up sheets or define group feedback spaces for groups; share a set of links; plus many more. And don’t worry; if group input goes astray, you can restore to a previous version.

Read more about Box Notes.

Uploading Assignments in Canvas at IU

Go Paperless! IT Training can help!

This is part of a series of articles that will appear over the next few months as part of the Go Paperless initiative at Indiana University.

I’m a grad student, and I love it when my instructors ask for assignments to be turned in electronically. It saves paper, and it alleviates the hassle of printing.  IU is transitioning from Oncourse to Canvas, but don’t worry, you’ll still be able to turn in your assignments online. If you’ve uploaded assignments in Oncourse you’ll find that uploading in Canvas  works basically the same way. I’ve outlined the steps for uploading an assignment below, and I’ve created a short video so you can see the steps in action.

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