7. EPUB: Manage flow with the Articles Panel and Text Wrap—(or getting things in the right place)

ePulishing: Manage glow with Articles Panel and Text Wrap

When your document is ready to be exported, you may find that the exporting process will produce unexpected results. This happens because InDesignArticle panel graphic 1 will look at the frames on your page from left to right and then from top to bottom. Depending on how your frames are located on your page, you may find that an item that was in the middle of your page ends up at the bottom. Here is an example:

Note that there are four frames in this document, one for the title, one for the upper graphic, on for the text and one for the lower graphic.

With this document as it is, let’s export it as an EPUB without any adjustments. We will save it to a folder on our computer naming it something appropriate, like Chapter 1. Then go to File>Export (choose HTML for the Save as type)

 

 

Here is the result:Article panel graphic 2

The first frame on the left side of our document is the text frame so that is first in our element on our page. Moving to the left, the next frame was our title frame, so this makes sense. The third element moving from left to right is the colorful graphic and the last element was at the bottom of our document, so there it sits.

All of our elements are here. It is just not the way we want it to look.

 

 

How do we fix this to get the result we want? A few minor adjustments to our set-up and we will be there. Let’s go back to our original document and open up the Articles panel by going to Window>Articles. Use the Selection tool to “rubber band” all the objects on our page so that you see the bounding box around each item. Press and drag the selection to the articles panel. You will see each item listed within the panel. You can rearrange each item with the intent of getting the items in the order that you want them to appear on the page. To find out which item in the article panel is the item on the page, double click on an article in the Articles panel. The corresponding item on the page will be highlighted. Then press and drag the article to the level you would like it to be.

Save your work, and then to go File>Export. Be sure that it will be saved as HTML and save your work. In the options menu, change the Content Order to Same as Article Panel and click OK. Now things are in the correct order, but not where we want them still. What we need to do is anchor the graphics to the text.

So, back in our original document, select one of the graphics, or text boxes (like the Chapter 1, title), so that you see the bounding box. On the upper-right side of the bounding box, you will see a solid blue square. With the Selection tool, click on this blue box and press and drag it to the text it should be anchored to.

Save and Export and you will see something like this:Article panel graphic 3

Much better, but still not perfect. The graphics are now viewable and wrapped, but it would be more desirable to wrap the text around the graphic.

 

 

Let’s do one more thing with the graphics in the article. With the Selection Tool, select the lower graphic and right click. Choose Object Export Options and activate the EPUB and HTML tab. Select the check box in front of Custom Layout and from the dropdown choose Float Right. Then click done.

We will do the same thing with the upper (not top) graphic but the setting chosen will be Float Left.

Save and export and the wrapping issue is solved. So there were two steps to fixing this problem: Linking the graphics to the text and setting the Object Export Options.   Article panel graphic 6

BTW, HTML does not like anything but square/rectangular text wrap shapes!

 

6. Working with an InDesign Book

ePublishing: Working with an InDesign Book

If you have a long document in InDesign that has a number of chapters, you might consider breaking each chapter into a separate document and compile them in an InDesign Book.

A Book file allows you to organize documents as a group for easier management of output-related tasks like exporting to PDF.  When you create a book, you don’t see the entire contents of the book in InDesign. You see it in totality when you print or export to PDF or EPUB.

To create a book file, first locate all the files you want to use in the book. It is always best to put these in the same folder, because the Book panel links to the documents, and you don’t want to have trouble finding the documents in your book.

To assemble the documents into a single Book, from InDesign’s File menu, choose “New”, and “Book…” Give it a file name and choose the location where you want to work with it. Click “Save”.

You will see the panel for your book. It is currently empty, so you need to add your InDesign documents.  To add files to the book, click the plus icon at the bottom of the Book panel, and then navigate to the files you want to add. You can find them one by one, or shift-click to add multiples.

Once they have been assembled into the Book panel, you can see the page numbers at the right. Your book documents are automatically paginated, and any automatic page numbering is continued throughout, unless you have specified sections.

In the Book panel you can reorder your documents by pressing and dragging them.  You also can move your cursor over their names to see their location on disk. Double-clicking them opens them for editing.

To the left of each file is a box, and one of them (typically the top one) has an icon. Hovering your cursor over this icon tells you it “Indicates the Style Source.” This means it is the master document for the book, and any styles, swatches, master pages, lists, text variables, cross-references, and more will be the standard for that book. If another document has all the styles that you want, you can click it and it will become the style source instead.

At the bottom of the Book panel there are buttons that do various things. The first, the one with the horizontal arrows, is to synchronize the styles, swatches, etc., in all the files to the Style Source. Any time you design a new style or element you want to apply throughout the book, you should create it in the master document and use this button to synchronize all the files. Then you should save the book (the second button from the left).

Now, to create a table of contents, you need to insert a new page where you want the TOC, and follow the same instructions in the Creating a Table of Contents Using InDesign Paragraph Styles article.

After you have created the Table of Contents, you will want to work with the Articles panel, which we discuss in Article 7. EPUB: Manage flow with the Articles Panel and Text Wrap—(or getting things in the right place).

 

Explore Your Learning Options

Learning options

You may have heard that IU’s contract with lynda.com ends on June 30th. If you really can’t do without lynda, you can read about other ways to access the service by visiting the ‘Ways to still access lynda’ page. For those interested in other options available to the IU community, read on.

Learn on your own with our workshop materials

IU students, faculty, and staff can download PDF versions of our workshop materials for free. You can also download the accompanying exercise files for each workshop. Just visit the ‘Download Materials & Exercise Files‘ page and log in with your IU username and passphrase.

Watch IT Training recorded webinars

Check out the ‘Recorded Webinars and Tutorials’ page to find recorded sessions on topics ranging from Acrobat to WordPress. When you click a webinar link, you’ll be prompted to log-in to Connect with your IU account. You can learn more about Adobe Connect by viewing this IU Knowledge Base document.

Take a Microsoft eLearning course

Try online-based, self-paced elearning courses on Microsoft Windows, Office, Groove, InfoPath, Project, Lync, Sharepoint, and Visio. They’re free for IU students, faculty, and staff. You can even earn certificates by completing courses successfully. Learn more by visiting the ‘Microsoft eLearning Courses’ page.

Check out books and videos from Books 24×7 IT Pro

IU’s Libraries offer free access to the Books 24×7 IT Pro collection. This service, offered by Skillsoft,  offers access to online books and short videos on a wide range of desktop applications and advanced technology topics. Go to the ‘Books 24×7 IT Pro’ page to start using this resource.

Get advanced training with EdCert

EdCert, or Education Certification, is a UITS sponsored program aimed at delivering high-quality advanced technical training to departmental computing support providers, technical staff,  IU students, and faculty who teach advanced technology topics in their academic classes.  EdCert courses prepare you to take industry standard professional certification exams as well.

Try Skillsoft and Pluralsight at discounted prices

Skillsoft offers training in topics such as Information Technology, business, legal compliance and more. Courses come in video format, e-books, and mentoring. Training for industry standard certification is also available. Visit the ‘Skillsoft‘ page to learn more.

Pluralsight features training in advanced technical and creative design topics including Android, animation, Business Intelligence, 3D rendering, iOS, networking, programming, server admin, SharePoint, Tableau, video and more. Find out more on our ‘Pluralsight’ page.

Take an IT Training workshop or webinar

Don’t forget our instructor-led webinars and hands-on workshops where you can learn Microsoft Office applications, Adobe software, web development, programming, and a lot more.

Make sure to take advantage of all IT Training has to offer. Keep checking this blog for more training tips, and please do contact us if you have any questions or suggestions.

5. Creating a Table of Contents Using InDesign Paragraph Styles

ePublishing: Creating a Table of Contents using InDesign Paragraph Styles

This article is part of a series about creating and publishing reflowable electronic publication (EPUB) documents from InDesign files. Reflowable EPUBs are the most popular e-reader format for digital books and magazines, allowing the reader to optimize the content depending on the display device.


For long InDesign documents, it is important to know how to create a table of contents.

There are actually many options for making a table of contents;  EPUB typically uses heading styles for table of contents items. In this article, we will choose the simplest scenario: using paragraph styles. Accordingly, before you generate a table of contents, there are a number of things you have to do.

First, in the Paragraph Styles panel, manage your styles carefully.

  1. Insert headings and subheadings at all key points. Decide which heading style levels should be included in your TOC, and then make sure that these styles are applied to all appropriate headings in your document or book.
  2. In your document, design paragraph styles with the desired look in your TOC.  Include different sizes, indents, tab stops, bolding, and dot leaders if you want them.
  3. You won’t apply these TOC styles directly in your document, so after creating them, either delete the text or apply another style to text you used to create them. The styles will remain in your Paragraph Styles Panel and will be available for you to apply when you separately create and place the TOC from the Menu bar.

Read the rest of “5. Creating a Table of Contents Using InDesign Paragraph Styles” »

Hurry up with your Canvas migration. It is easy!

Oncourse becomes retired on August 30, 2016. If you haven’t moved your Oncourse data by then, you may be making much more work for yourself than you need to. The Canvas Migration Tool should be used by February 2017. Best feature about the migration tool is that it puts a copy of your migrated data in Canvas, leaving the Oncourse version still available.

I’m an adjunct instructor for SPEA, and wanted to move my own course data from Oncourse into Canvas. Allow me share my own experiences, and the resources that were most valuable to me, as I migrated my own course data. Overall, I found the process to be very well documented, and easy to perform.

Read the rest of “Hurry up with your Canvas migration. It is easy!” »

4. Preparing your InDesign document for EPUB

ePublishing: Preparing your document for EPUB

This article is part of a series about creating and publishing reflowable electronic publication (EPUB) documents from InDesign files. Reflowable EPUBs are the most popular e-reader format for digital books and magazines, allowing the reader to optimize the content depending on the display device.


As you create a reflowable EPUB from your finished InDesign file, the most important thing is to make it navigable and to make sure that pictures and other elements travel along with their accompanying text instead of getting orphaned somewhere that makes no sense.

There are a few ways you need to prepare your InDesign document for EPUB export:

  • First, always use InDesign’s Paragraph, Character, and Object styles. These are the signposts that EPUB export uses to make your document unified, consistent, and navigable.
  • Second, decide on the order of your elements. Keep stories connected, flowing from frame to frame and from page to page.
  • Third, anchor every image to its related text so it moves correspondingly as it reflows. No text wrap can be applied in EPUB, so use not Text Wrap specs in the document you are preparing to export.

Read the rest of “4. Preparing your InDesign document for EPUB” »

3. About eBooks

ePublishing: About eBooks

This article is part of a series about creating and publishing reflowable electronic publication (EPUB) documents from InDesign files. Reflowable EPUBs are the most popular e-reader format for digital books and magazines, allowing the reader to optimize the content depending on the display device.


An eBook is a digital version of a book. This can be as simple as a PDF format, which can be read on a computer or any of the various ereaders. A big difference between the two is that a PDF-format eBook is not reflowable, as are some other formats such as .EPUB, .AZW, and .MOBI. Of these, the .EPUB format is the most widely accepted eBook standard. Interestingly, the generic definition of “eBook” has evolved to its current definition of any electronic book, whether it is in the PDF format or EPUB format.

What are these eBook formats?

  • .EPUB is readable on most devices, including Kindle Fire. This eBook format is actually a .ZIP archive that contains what is in effect an entire website including HTML files, images, CSS style sheets and other assets. It uses HTML5 so publications can contain video, audio, and interactivity, just like websites in modern browsers. The EPUB format is quickly becoming the publishing industry standard for eBooks because its ability to make the content of a book “reflowable” to whatever device is used.

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kb.iu.edu: The best kept secret at IU

Screenshot of the kb.iu.edu website header, with the caption "Answers to questions about IT at IU."Need help with computing or technology at IU? You can (and should) have the Support Center on speed dial. They’re available 24/7 to answer questions. That means if you’re having trouble submitting an assignment in Canvas at 4am, you should call the Support Center (and not, for example, your instructor!).

Perhaps, though, you (like me) sometimes like to try to solve things on your own. It just so happens that Indiana University has an amazing help repository, and you may not be aware that you can search it directly. It’s name? The Knowledge Base, aka the KB. Read the rest of “kb.iu.edu: The best kept secret at IU” »

Which version of Office are you using?

While it may seem like a very basic question, knowing which version of an Office application you are using is becoming much more important. The core Office applications (Word, Excel, PowerPoint, and Outlook) are available on multiple platforms now, and an application’s feature set may vary now not just by version, but also by platform.

And the many ways you may be able to get to a particular application may make it seem like finding out would be even more complicated now. Luckily, that isn’t quite true.

Read the rest of “Which version of Office are you using?” »

Where did that {Office app} feature go?

As Microsoft Office applications are made available on more and more devices and platforms, some of the things you may actually do with them can vary. Sometimes wildly. It’s a good thing that Microsoft shows what we may be able to use (or not).

For their flagship Office applications, these Microsoft Support site articles provide an overview of feature comparison by application version:

As a bonus, for those of us who may use different operating systems to get our work done, they provide a much more detailed comparison of differences between Excel 2013 and Excel 2016 for Mac.